MINUTES OF THE
TOWN COUNCIL OF
GARDEN CITY, UTAH
The Garden City Town Council held their regular scheduled meeting on
September 8, 2005 at the Garden City Office, located at 145 W. Center (Logan
Road). Mayor Hansen opened the Town
Council meeting at 7:00 p.m.
Council Members Present:
Kenneth Hansen, Mayor
Mike Leonhardt
Sharlotte Wride
Larry Gray
Others Present:
Kathy Hislop
Randy Erickson
Tom Weston
Lindsey Hansen
Stephanie Floyd
Garnett Sorenson
Newell Sorenson
Brenden Thompson
Cari Thompson
Zan Murray
Ted Wilson
Karla Allen
Cindy Gooch
Mayor
Hansen recognized County Commissioner Tom Weston.
YOUTH COUNCIL PRESENTATION
Mayor
Hansen explained that we held elections last year for a Town Youth
Council. Serving on the Youth Council
is an opportunity for them to find out what it takes to run and operate the
Town and it will help them when they become the leaders of the community. Mayor Hansen said that he wanted to take
this opportunity to thank the Youth Council for the things they helped with
this year. The Youth Council has done a
great job on the projects that they have worked on throughout the year such as
the community Christmas party, the Easter Egg Hunt and the library fund raiser,
etc. They went to the State Legislator
and was able to meet the Representatives and Senators. They went to a symposium. This year we hope to involve them in the
civic process and some of the decisions that are made in the Town. They do have meetings where they operate in
a procedural manner. We hope they will
continue to do some things for the youth of the community and continue to help
raise money for the library. We are
getting ready to hold new elections for the Youth Council Mayor, 5 Council
Members and a Recorder.
In
our appreciation for what they have done, we have a plaque and a scholarship
for each of them. We thank them for
what they have done this year and wish them the best of luck in the
future. Mayor Hansen presented them
with the plaque and their check.
BUSINESS LICENSE DISCUSSION/APPROVAL
Bear Claw Backhoe, Terry & Karla Allen
Ms.
Allen explained that they want to run a backhoe doing excavating. They do have the state tax number. They will
be parking the backhoe at their rental property off the highway. They will have to have a contractor’s
license. Mr. Allen is in the process of
getting the state excavation license.
It was suggested that the Council approve this business license subject
to Mr. Allen getting the excavation license.
Everyone in Town right now that is running a backhoe has their
excavation license.
Council
Member Gray made the motion to accept the business license for Bear Claw
Backhoe with the stipulation that Mr. Allen will obtain the excavation
license. Council Member Leonhardt
seconded the motion. All in favor and
the motion carried.
Cari’s Salon, Cari Thompson
Ms.
Thompson explained that she has an extra room in her home in the Buttercup
Subdivision and she would like to do a salon in that room. Council Member Wride said that we need to
check out the chemicals. Ms. Thompson
also needs to get a letter of approval from the HOA and a Certificate of
Occupancy from the Building Inspector because of the chemicals. She will also need to get a sales tax
number. Ms. Thompson said that she will
only have one customer at a time so there should be no problem with parking.
Council
Member Gray made the motion to accept the business license application with the
stipulation that she obtain a Certificate of Occupancy, the letter of approval
from the HOA and the state tax number.
Council Member Leonhardt seconded the motion. All in favor and the motion carried.
BRIDGERLAND VILLAGE PRELIMINARY PLAT APPROVAL, PHASE G, Ted Wilson
Mr.
Wilson said that this is the last phase that he will be doing in Bridgerland
Village. He will not be developing
below this area because it is too rocky and steep for developing. He met with the Planning & Zoning
Commission and they approved the preliminary plat subject to some engineers’
questions, which he is working on. He
is proposing 46 lots, all one acre or larger.
The preliminary plat indicates any slope that does not meet the building
code and a drainage through the area.
All the lots have a building area on the lot that is not affected by the
slope or drainage. He would like the
approval on the subdivision, which he will do in 3 phases. We have not received any comments from the
attorney yet.
Mr.
Wilson will run his water line down to where it can be connected to the Garden
City water system. The line will be adequate for pumping. There should not be any roads that exceed
10% grade. He will change the radius of
the curve to 25%. The storm water will
be run into the natural drainage and the culverts will be placed where needed
and will be shown on the construction plans.
Council
Member Wride said that Mr. Wilson needs to complete the second exit road. There is a road there but it is not
accessible. Mr. Wilson said that road
has been graveled and graded and he would like a little more time to complete
the part below this plat because he will have to run the utilities in that road
and it will just get torn up again. He
is working with Utah Power on the lines to and through this phase. Mr. Wilson doesn’t want to commit right now
on improving the lower access because it will depend on the utilities. Council Member Wride said that she is
concerned with not having that access completed because we are requiring the
other developers to have the two exits.
It is a requirement in our ordinances.
Mr. Wilson said that he is willing to work on the road and put some road
base on it just not finish it like he does his finished gravel roads in
Bridgerland, but he will commit to finishing the road as soon as the utilities
are completed.
Council
Member Leonhardt said that we need to work on the lower road so it is more
passable for emergency vehicles. We
won’t get any emergency vehicles on it during the winter. Mr. Wilson said that he will include the
completion amount for the road in the letter of credit. He will have the engineers calculate the
completion of the road with the first phase.
Council
Member Wride made the motion to accept the preliminary plat for Bridgerland
Village, Plat G with the following stipulations: Mr. Wilson must give us a
letter of credit which must include completion of Cedar Ridge Drive so it will
be accessible for vehicles; he needs to complete the requirements of the
engineer with his final plat. Council
Member Leonhardt seconded the motion.
All in favor and the motion carried.
BRIDGERLAND VILLAGE ROADS IN PLAT F, Ted Wilson
Mr.
Wilson explained that he met with the Planning & Zoning Commission last
night to discuss the road grades in Plat F.
He has two areas that have grades that are at 15%. The roads are completed with all the
utilities. One area is 150 feet long
and the other area is 50 feet long. Mr.
Wilson read the ordinance, which states, “road grades are not to be in excess
of 12% unless there are special conditions.”
He said that he has never come into this Council and asked for a variance. He has always built the subdivisions to meet
the codes, but this was a bad error that he admits to. Because this area is extremely rocky and
very difficult to correct he would like the Council to consider allowing this
under the special conditions. He said
bringing the grade down would require him to take out all the water mains,
hydrant, etc, and he may have to do some extra blasting. To re-do this road would be extremely
difficult.
He
did fill out the papers to go forward with a variance but he feels the Council
can approve a waiver based on the ordinance.
Mr.
Randy Erickson read through the ordinance again, which states that a steeper
grade must be recommended by a certified engineer. Council Member Leonhardt said that his concern with those roads
is the emergency vehicles getting in there.
He suggested that we bring the engineer back and have him make a
recommendation. Also, the Council needs
to make a field trip and go see the roads.
Mr. Wilson said that he already blasted that area to get the road to
where it is now. Council Member Gray said that he agrees with Council Member
Leonhardt to take a field trip. The
Council agreed to take a field trip and look at the roads.
ANNEXATION DISCUSSION
This
discussion is for the remaining parcels within the island annexation area. We do have enough property owners signed to
meet the annexation requirements of the state to annex all the remaining
parcels. Mayor Hansen explained that we
are annexing all the property that is an island within the Town limits.
Council
Member Leonhardt made the motion to accept the petition to move forward on this
annexation. Council Member Gray
seconded the motion. All in favor and
the motion carried.
EMERGENCY SERVICES DISCUSSION. Garnett Sorenson
Ms.
Sorenson explained that she is concerned with the ambulance, fire and the
police protection in Garden City. She
stated that she came to the Council over a year ago and asked for an ambulance
and was told that we would see what we could do. The county had an ambulance at that time but because we don’t
have any EMTs that could staff the ambulance it was sold to Smithfield. Nothing has materialized with this
issue. She says that it is a necessity;
we need to get an ambulance in Garden City.
She feels that we had the opportunity to have the ambulance but now it
is gone to Smithfield. She does know
that we need someone to staff it and she would like to see one in the fire
station so when we have someone to staff it, it’s there.
Ms.
Sorenson said that she has talked to the clinic and the PA and the PA can’t go
to the ambulance but there are two EMTs at the clinic that can go on the
ambulance at any time. She doesn’t
know what we need to do with the county to get an ambulance here. She said that we don’t have 5 years to get
this done. We need to get an ambulance now.
In this Town alone last month the ambulance was used 12 times. It is very important for this Town.
Mayor
Hansen said that we share the concern with the same intensity that Ms. Sorenson
has. We have talked about this so many
times but we can’t find a solution. The
issues are that we need EMTs to staff an ambulance and we need money and
equipment. Ms. Sorenson said that she is willing to pay more taxes
for ambulance service. Mayor Hansen
said that we are already subsidizing ambulance in the county so if we raise the
taxes then we are double taxed.
Mayor
Hansen said that the biggest obstacle right now is that people are working 16
hours a day during the whole duration of the summer and we can’t leave our
jobs. Mayor Hansen said that the only
alternative for that is to put someone on full time, but that is not an
alternative with our budget right now.
Ms. Sorenson said that we need a plan and we need to know what we need
to do, this is important. She thinks
that we may also need a full time fire person.
She said that these are things that are important and we need the
services. She said that it is not just
her that is concerned. She wants
something to help get this thing going, it is not just a wish list.
Mayor
Hansen said that property taxes generate about $47,000 annually. For the entire area the tax money that comes
in is about $47,000. She said that she
understands but it is important to her.
The
new deputy is moving to Garden City in the middle of the month.
Council
Member Leonhardt said that someone would have to go a year as a basic EMT and
we would also need an intermediate to take out the ambulance. The intermediate has to be on every
ambulance when they make a run. Ms.
Satterthwaite said that there are some things that we can do in the
interim. Mayor Hansen said that we used
to have first responders and EMTs in Garden City but they find that it is so
cumbersome to keep up. Council Member
Leonhardt said that he has talked to Keri Pugmire and she will teach a first
responder class for the Fire Department.
All Park Rangers are first responders.
We also need to work through the Homeland Security.
Ms.
Sorenson asked if we could hire someone full time who is certified.
Commission
Member Tom Weston said that we are overlooking a very important thing in this
Town, the clinic. They can treat
anything until the ambulance shows up.
The PA is not allowed to leave the clinic because he is contracted with
them.
Mayor
Hansen said that we very much appreciate the law enforcement and the services
that we have now.
ORDINANCE DISCUSSION/APPROVAL
Ordinance #05-07, Motor Vehicle Access
Council
Member Wride asked if the attorney has looked at the ordinance, she recommends
that the attorney review all the ordinances.
Council Member Leonhardt said that he doesn’t remember stating that all
ordinances need to go to the attorney.
Council
Member Leonhardt made the motion to accept Ordinance #05-07, Motor Vehicle
Access. Council Member Wride seconded
the motion. All in favor and the motion
carried.
Ordinance #05-13, Definitions
We
need to add the section in #19.
Council
Member Leonhardt made the motion to accept Ordinance #05-13, Definitions. Council Member Gray seconded the motion. All in favor and the motion carried.
Ordinance #05-09, Recreational Vehicle Park
This
Ordinance was tabled so we can check on the fees. We need to make sure the attorney and engineering is covered by
the fees.
RESOLUTION DISCUSSION/APPROVAL
Resolution #R05-12, Water Service outside the Town Limits
Council
Member Wride said that the subdivisions need to be specific. Mayor Hansen agreed. There are subdivisions outside the town
limits that should be excluded with this resolution.
Resolution
#R05-12 was tabled to get the subdivision listed
Resolution #R05-13, Extension of the Bear Lake Scenic Trail
Mayor
Hansen asked if we will ever see that bike path extended with UDOT assistance,
or should we just do it on our own.
Council Member Wride said that it will not cost any more money than
originally because she has found some more funding. It has been a ton of bureaucracy to get the 1500' long bike
path. Council Member Wride had a few
modifications to the Resolution. Mayor
Hansen read the modifications.
Council
Member Leonhardt made the motion to accept Resolution #R05-13, Extension of the
Bear Lake Scenic Trail with the changes suggested by Council Member Wride. Council Member Wride seconded the motion. All in favor and the motion carried.
WATER CONSERVATION MANAGEMENT PLAN UPDATE
Mayor
Hansen said that we will be totally bombarded with all kinds of requirements
because of our new status.
The
Water Conservation Management Plan has been updated with the current
information.
Council
Member Leonhardt made the motion to accept the updated Water Conservation
Management Plan. Council Member Wride
seconded the motion. All in favor and
the motion carried.
We
have already had to purchase over $4,000 worth of equipment to document the
chlorine going into the system.
POTENTIAL FUNDING OPPORTUNITIES, JUB Engineering, Zan Murray & Cindy
Gooch
Mr.
Murray said that he would like to discuss some things that we may need
assistance with and some things that they can do to help. They are an engineering firm and they work
with many municipalities and state entities.
Ms. Gooch discussed grants that she writes and appropriations for small
communities.
Council
Member Gray said that the State Parks relationship with JUB has been
excellent.
GRANT DISCUSSIONS
Community Development Block Grant
We
are working on getting property for the new library.
We
received an e-mail from BRAG about a Smart Site or an incubator that can be
included with the new library project.
The Council agreed that we will look at that when the time comes. Ms. Bobbie Coray said that she will help us
with this project.
Ms.
Bobbie Coray suggested that we have a thrift store to sell items and have the
money donated to the new library. The
Council agreed that we don’t have the place for it at this time.
It
is time to turn in new applications for the CDBG. We would have to have to have a public hearing and adopt the
resolution soon. The Council agreed
that we should look into that for the water project and we should have the
engineer work on it.
RCA Grant for Trail Signs
Council
Member Gray stated that he has the signs ordered and he will order the
posts. We should see a $4,000 bill for
them soon.
Transient Room Grant
Council
Member Wride said that she is working on this project. We were approved for
this year.
New TRT Grant
Projects
were discussed but there were no decision on what to apply for.
TRANSPORTATION MASTER PLAN
Council
Member Wride read the part that she added to the master plan. She added a statement regarding the
population and occupancy.
Council
Member Leonhardt made the motion to accept the Transportation Master Plan. Council Member Gray seconded the
motion. All in favor and the motion
carried.
SWAN SPRING CULINARY WATER PROJECT/TREATMENT PLANT
Mayor
Hansen told the audience the project cost for the treatment plant is
approximately 4.3 million dollars. The
total budget for operating the treatment plant and pay back is estimated to be
$518,000 per year, which includes the payback of the treatment plant. There are approximately 1106 units on the
system right now. The base rate for
water will be approximately $40 per month.
MISCELLANEOUS ITEMS
Beautification Committee request to enforce the abatement ordinance
The
Beautification Committee is asking the Council to send a courtesy letter to the
property owners they have listed. The
letter should be from the Mayor, the Town Council and the Beautification
Committee. We need to exempt one of the
pieces that is in the process of being sold and will be cleaned up when it is
sold. Mayor Hansen said that he will
hold off on sending that one letter.
Council
Member Leonhardt made the motion to send the letters. Council Member Gray seconded the motion. All in favor and the motion carried.
Mr.
Newell Sorenson said that this is something that the Town will have to take
very seriously.
Planning & Zoning Commission Member
Mayor
Hansen submitted Jared Seamons for the Planning & Zoning Commission Member
to replace Cindy McFarlane. Mr. Seamons
has offered interest in serving on the Planning & Zoning Commission. Council Member Leonhardt said that he knows
Mr. Seamons and is fine with that suggestion.
Council Member Wride said that she has no objections. Council Member Gray no problem.
Council
Member Leonhardt made the motion to appoint Jared Seamons to the Planning &
Zoning Commission. Council Member Wride
seconded the motion. All in favor and
the motion carried.
Mayor
Hansen said that he doesn’t have another name to present for the other open
position.
Board of Adjustments Member
Mayor
Hansen said that he isn’t ready with a name to present for the Board of
Adjustment Member.
Certified Citizen Planner
The
Council agreed to send anyone that wants to go or needs to go to this seminar.
BUILDING INSPECTOR REPORT
Mr.
Erickson said that we are in line with last year. We have another Trendwest building going in so that is a total of
4 new buildings.
Mr.
Erickson said that he has talked to the engineer about having a fee attached to
new subdivisions to pay for extra expenses such as engineering costs, etc. Mayor Hansen said that we need to also have
a major discussion about impact fees.
He suggests that we have the attorney come and talk to us about fees and
give us an idea of what the other communities are doing. If we don’t we will be way behind. We need to generate money to do turn lanes,
fire, ambulances, parks, roads, etc. It
is all an impact on the community. We
need to do this by ordinance. Mayor
Hansen said that we need to update all the fees at once. All the impact fees, the development fees,
etc.
COUNCIL MEMBER REPORTS
Council
Member Gray said that they are ready for the building for the park. They just
need to order it. It will be 20 x
30. He also needs to order the rubber
for the park playground.
Council
Member Wride said that Buttercup SID roads are out for re-bid and will probably
get paved next year.
Mayor
Hansen said that they are going to gravel the roads in Cherimoya this fall and
let it settle during the winter and pave next spring.
Council
Member Wride said that the road specifications should be on the construction
plans and should be approved by the engineer.
Mayor Hansen said that the Town needs to have road specifications so the
developer knows how to design to the Town specifications.
Council
Member Leonhardt said that he and Randy have been subpoenaed to court for
property owner disputes in Azure Cove.
EXECUTIVE SESSION
Council
Member Leonhardt made the motion to go into Executive Session at 10:00
p.m.
The
Executive Session was closed at 10:15 p.m.
APPROVAL OF MINUTES
September 8, 2005, Public Hearing, 6:45 p.m.
Council
Member Leonhardt made the motion to approve the minutes of the Public Hearing
held at 6:45 p.m. on September 8, 2005 as written. Council Member Wride seconded the motion. All in favor and the motion carried.
September 8, 2005, Public Hearing, 7:00 p.m.
Council
Member Leonhardt made the motion to approve the minutes of the Public Hearing
held at 7:00 p.m. on September 8, 2005 as written. Council Member Gray seconded the motion. All in favor and the motion carried.
September 8, 2005, Regular Town Council Meeting
Council
Member Leonhardt made the motion to approve the minutes of the regular Town
Council Meeting held at 7:00 p.m. on September 8, 2005. Council Member Wride had a question on page
8, the first paragraph. Council Member
Wride made the motion to accept the minutes of the regular Town Council Meeting
held at 7:00 p.m. on September 8, 2005 with the changes made. Council Member Leonhardt seconded the
motion. All in favor and the motion
carried.
PAYMENT VOUCHERS
Council
Member Leonhardt made the motion to approve the payment vouchers as presented.
Council Member Wride seconded the motion.
All in favor and the motion carried.
ADJOURNMENT
There
being no further business to be brought before the Town Council, Council Member
Leonhardt made the motion to adjourn the meeting at 10:20 p.m. Council Member Gray seconded the motion. All in favor and the motion carried.
APPROVED: Attest:
________________________________________ ______________________________
Kenneth Hansen, Mayor Town
Clerk