MINUTES OF THE

MEETING OF THE

TOWN COUNCIL OF

GARDEN CITY, UTAH

 

The Garden City Town Council held their regularly scheduled meeting on February 8, 2007 at the Garden City Office, located at 145 W. Center (Logan Road).  Mayor Hansen opened the meeting at 5:10 p.m.

 

Roll call of  Council Members Present:             

 

Kenneth Hansen, Mayor

Margaret Satterthwaite

Elizabeth Seiler

Larry Gray

Brian House    

 

Others Present:

 

Kathy Hislop               

Jason Linford               

Nate Ward

Jessica Ward

Mike Leonhardt

Dave Jensen

Anita Weston

Jared Seamons

Dave Vickers

Dave Stringham

 

Mayor Hansen welcomed everyone to the meeting and had the Council introduce themselves.

 

APPROVAL OF MINUTES

 

Regular meeting held on  January 11, 2007

 

Council Member Satterthwaite moved to approve as published.  Council Member House seconded the motion.  All in favor and the motion carried.

 

Public hearing held on January 11, 2007

 

Council Member House made the motion to accept the minutes as provided.  Council Member Gray seconded the motion.  All in favor and the motion carried.

BUILDING INSPECTOR REPORT

 

Mr. Abraham is not in attendance so the Council moved to the next agenda item.

 

SWAN SPRING CULINARY WATER PROJECT/TREATMENT PLANT UPDATE

 

Mr. Linford explained that the design plans are in the engineering reviewing process for the quality control review.  Then they will be submitted to the state and then they will be advertised for bid by the end of this month.

 

We have submitted the application for the preliminary plat to the County Planning & Zoning Commission for the Petersen Subdivision.  He has talked to the County Commissioners about the road up to Swan Creek/Little Switzerland because we need 3 phase power up to the treatment plant which will require a recorded easement to put the power line up the road.  We can put the power in right of way up the road or the easement of the road. The discussion with the county regarding the road was good.  The plan is to bury the power line in partnership with the sewer line that is going in the road.

 

Mr. Linford showed the map of the town, the areal, which shows the parceling laid over the roads and contours.  It also shows the 3rd west designation.  We will also put the water lines and the hydrants on the map as another layer.  Our GIS is up and going and we have received 2 days of training on the equipment.  This will be great for emergency services.  We can have a GPS coordinate for any lot.

 

DISCUSSION/APPROVAL OF UTILITY CHECKLIST FOR PROPOSED DEVELOPMENTS

 

Mr. Linford explained that we need to have a standards manual for developments but we are not to that point yet.  The standard manual will stipulate to the developer exactly how to develop roads, water lines, etc.

 

Mr. Linford went over the water and road checklist and what it entails.  Included on the checklist is digital drawings.  The Council agreed that it is a good idea and we will start using the checklist when roads and water lines are inspected.

 

DISCUSSION REGARDING THE LEFT TURN LANE AT 3RD WEST

 

Mr. Linford explained that we need a turn lane where 3rd west goes onto hwy 89.  Since Lockwood has to construct their turn lane we should check to see what it would take to continue on with their turn lane and construct ours, combine the two.  Mayor Hansen said that we need to check to see if Mr. Darren Duersch, from UDOT, would accept the traffic study that was done for Lockwood for our turn lane.  That would save us some money.  We should also work with them and do the two projects at the same time.  We will still need to have the engineering done.

We won=t have to do anything with the entrance onto Logan Road because it is grandfathered.

We aren=t planning any improvements to that entrance at this time.

 

Mr. Linford will talk to Mr. Deursch to see if we can work with Lockwood on the turn lane.  Mayor Hansen said that we should still work through Mr. Linford so there is no conflict of the town working through a developers engineer.  Mr. Linford can work with them with needed information.

 

DISCUSSION/APPROVAL WATER RIGHTS EXCHANGE FOR FOX RIDGE II SUBDIVISION

 

Mr. Linford explained that the Council has reviewed the proposed agreement and it was discussed in a previous meeting.  Mr. Jensen represents the developer. 

 

Council Member Seiler explained that there were a couple of typo=s in the agreement that need to be corrected.  The water right number needs to be changed to 1654.  Also under H, every time it states Alease@ needs to be changed to Aexchange@.  The formula needs to be corrected based on the number of full time residents vs. recreational residents.  The Council stated that a reasonable suggestion for full time residents is 50% and recreational residents 50%.  This figure will apply to all new developments.

 

We need to have the town attorney review this.

 

Mr. Jensen said that he didn=t feel it would be an issue to increase the calculation from 22% to 50% full time use.  He will discuss that with his partners and then if they approve we will send the revised agreement to our Attorney.  It also needs to go through the ordinance process for water exchange.

 

Council Member Satterthwaite said that she would like to have the Town Attorney review the agreement prior to approval. 

 

BUSINESS LICENSE DISCUSSION/APPROVAL

 

Epic Construction, Nate Ward

 

Mr. Ward explained that he just wants a home office and an actual address in the State of Utah for his construction company.  The HOA letter stated that it is okay as long as it is a home office.

 

We did notify the adjacent property owners because of the confusion of the conditional use permit.  We did receive a few letters in response.  The letters were not read because it was determined that a conditional use is not required.

 

 

Council Member House made the motion to accept the business license for Epic Construction.  Council Member Gray seconded the motion.  All in favor and the motion carried.

 

A&A Storage, Ralph Anderson

 

Mayor Hansen said that it looks like Mr. Ralph Anderson bought out Mr. Norm Anderson.   Council Member Gray said that Mr. Anderson needs to be in attendance for the initial application.  We will let him know that he needs be to the next meeting.

 

ORDINANCE DISCUSSION/APPROVAL

 

Ordinance #07-02, An Ordinance providing for a Moderate Income Housing Authority for Land Use and Development within the Garden City limits.

 

Council Member Satterthwaite moved to approve Ordinance #07-02 regarding Moderate Income Housing and have the staff people codify it so it can be put in the ordinance books.  Council Member House seconded the motion.  All in favor and the motion carried.

 

Ordinance #07-03, An Ordinance Providing for the Creation and Guidelines for the Garden City Land Use Authorities.

 

Council Member Satterthwaite said that we will probably revisit this one as we get experience with it and put it to work.  It makes us compliant with state code.  It outlines and describes all the  duties of each Land Use Authorities.

 

Council Member Gray made the motion to approve Ordinance #07-03 The Creation of the Garden City Land Use Authorities.  Council Member House seconded the motion.  All in favor and the motion carried.

 

Ordinance #07-04 An Ordinance Creating Regulations/Guidelines for Flag Lots. 

 

The Planning & Zoning Commission suggested deleting the commercial section of this ordinance and made the recommendation to the Town Council.  A flag lot is allowed in any zone but only for residential use, no commercial use. 

 

Council Member Seiler questioned the stipulation that the maximum number of flag lots in a subdivision will not exceed 10% of the total number of lots in a subdivision.  The Council determine that it is okay to leave in the ordinance.

 

Council Member House made the motion to accept Ordinance #07-04 for Flag Lots as amended.  Council Member Satterthwaite seconded the motion.  All in favor and the motion carried.

 

 

Ordinance #07-05, An Ordinance to Update Definitions in Regards to Roads and Lots, 11A.

 

The numbering is out of order and will re-numbered.

 

Council Member Satterthwaite moved to approve Ordinance #07-05, An Ordinance to update definitions in regards to roads and lots and to change a couple of definitions that were in conflict with a different ordinance.  Council Member Seiler stated that we need to make a decision on which definition we are going to use for lots.  There are two definitions, one from 11E and one from 11A.  Council Member Satterthwaite Included in the motion to accept the definition from 11E for the definition of a lot.  Council Member House seconded the motion.  All in favor and the motion carried.

 

Ordinance #07-06, An Ordinance to Update Definitions in Regards to Roads and Lots, 11E.

 

Council Member Gray wants to make sure the same change is made to the definition of lots, it will be the same as #07-05.

 

Council Member Satterthwaite said that the ordinance refers to the Board of Trustees.  Mayor Hansen said that the Town Council is the Trustees of the Town. The Council agreed to leave it as the Board of Trustees. 

 

Council Member Seiler said that we should state a requirement for a cul-de-sac turnaround.  Mayor Hansen suggested adding to the cul-de-sac definition, A having no less than a 40' radius and an 80' diameter@.   

 

Council Member Gray made motion to approve Ordinance #07-06 with the changes indicated.  Council Member Satterthwaite seconded the motion.  All in favor and the motion carried.

 

Ordinance #07-07, An Ordinance providing for Personnel Policies and Procedures

 

The Town Council held a public hearing for this ordinance prior to this meeting.  Council Member Seiler stated that #608, Asexual harassment@ needs to be changed to Aunlawful discrimination@.  The corrections will need to be made throughout the policy.  Council Member Gray suggested we get a booklet about unlawful discrimination with the specific language that covers everything. The Council agreed to move this to the March meeting and they will look at the Utah State booklet.

 

Discussion Regarding Proposed Ordinance Regarding Legislation

 

Council Member Satterthwaite said that this ordinance is just giving the Town Council the authority to do what they do.  It is a new ordinance that needs to be reviewed by the Town Council so it can be passed on for public hearing. 

 

Council Member Satterthwaite said that the proposed ordinance fits what they do as a Council.  A lot of this won=t mean much to us but in the event that we were involved in a lawsuit this becomes very important.  

 

The Council discussed publication requirements and keeping the ordinances updated on the internet. Council Member Satterthwaite suggested that we have all the ordinance posted on the web prior to approval.

 

Council Member Seiler moved to send Ordinance #07-08 to Public Hearing.  Council Member House seconded the motion.  All in favor and the motion carried.

 

DISCUSSION/APPROVAL OF BOUNDARY LINE AGREEMENT FOR PARKING LOT BETWEEN WORLDMARK PHASE II AND HARBOR VILLAGE RESORT, Scott Bevin

 

Mr. Bevin is representing Worldmark and he gave a brief history on parking for the Worldmark Resort.  When the additional units were added the Planning & Zoning Commission requested they add overflow parking for recreational vehicles and vehicles with trailers, etc.  They didn=t have a space onsite that was large enough for the additional parking, so the plan was to add onto the existing parking lot that belonged to the Inn Condominium and double the size of that parking site. The Council reviewed the map showing the area which is between Worldmark and Harbor Village.  The property will eventually be used by both entities and will be deeded for use by both entities.  It is paved and striped.  This request has nothing to do with the homeowners as far as he knows.

 

Council Member Seiler stated that the change won=t result in additional parking.  She said that it looks like less it will result in less sq. ft. of parking.  It actually is less for Worldmark but more for the Inn Condominiums. 

 

The change will be recorded.

 

Council Member House made the motion that they have met the requirements and to approve the parking lot expansion.  Council Member Gray seconded the motion.  All in favor and the motion carried.

 

RE-ZONE DISCUSSION/APPROVAL

 

The item will be moved to later in the meeting if Mr. Mecham comes.

 

WILDLAND URBAN INTERFACE FIRE PRESENTATION

 

Mr. Dave Vickers is with the State Division Of Forestry.  He retired at the beginning of the year with a company dealing with wildland interface issues.  He came back to work with counties, and local jurisdictions with urban and wildland interface issues.  He is here to give an idea about what is happing with these issues.  Bill 146 deals with Wildland Urban Interface and it impacts counties.  We don=t have to take any action because we are a town, Mr. Vicker=s is just updating us.  The Rich County Commissioners asked him to come and explain this to us.

 

Wildland fires are high intensity, short duration fires and they=re hard to fight.  The state legislature asked his division for ways to mitigate costs.  There are some recommendations through the Utah Code.  This is a requirement for the county, but it will impact us as a town. 

 

Mr. Vickers explained that the state has a suppression fund, which is like an insurance fund.  If counties exceed their budgets for fighting wildland fires then the state steps in with the suppression fund. 

 

Those that engage in the wildland fire fighting must be red card trained.

 

Every County is required to participate in this program but incorporated cities and towns are not eligible to participate in this fund. Mayor Hansen asked why that municipalities are left out of this pool.   Mr. Vickers said this rule was there when this fund was created in the beginning.  The Federal Government will only work with the counties.  It has only been in the last little while that cities are pushing further into the wildland urban areas. There are over 575 communities at risk with the wildland urban interface areas. 

 

Mr. Vickers explained that the State Code is very specific that we are responsible for our fire suppression.  Mr. Vickers explained that the opinion of the Attorney General is that cities are not eligible to be reimbursed from the suppression fund.  Mayor Hansen said that is a problem because the taxes that are collected for the fire suppression fund are paid by property owners who live in the incorporated areas.  If those who are living in the incorporated areas don=t get any benefit from the taxes they pay then there needs to be an adjustment from the taxes.  Mayor Hansen said that the moneys that are levied are levied across the board, unincorporated and incorporated.

 

Discussion ensued regarding allowing cities to participate in the fund.  Until the legislation is changed the town is not eligible to participate in the fund.

 

State Law says that the minimum standards for state law is the 2003 International Code.  The reality is that the 2003 code would have been very restrictive and hard to obtain.  The Utah Code statute was  amended to be more Utah specific.  The Statute has 2003 code with modifications.  Those who are adopting ordinances can follow the modifications of the state.  For the Town it is optional to be pro-active and adopt an ordinance.  He said if we are proactive and have a fire, he would think our negotiation position is that we have done everything we can even though it is not required. 

 

They are trying to make the home more self defendable in the event of a fire.  Mr. Vickers stated that the codes they have in the ordinance is to keep the fire from spreading to neighbors.  The code is designed to give us a chance to protect the homes and give the firefighters a chance when they defend the home.

 

Council Member Gray asked if other communities have discussed creating their own fund that can be used for small communities like Garden City.  Mr. Vickers said he isn=t aware of any such discussion.  Mr. Vickers stated that he is available to give assistance with this issue.  The reality of this is that it is so unpredictable.

 

MISCELLANEOUS ITEMS

 

Appraisal of Building

 

Mayor explained that he met with the Fire District to see if there was any interest in pursuing a sale in this building and property.  The sale would add to the funds for the new city complex.  Mr. Stringham said that the Fire District is interested in buying the building depending on an appraisal.  Once the appraisal is completed they would separate the Town interest and Fire Districts interest.  The appraisal would help the Fire District decide wether to buy out the Town or to move somewhere else.

 

Council Member Gray made the motion to move forward with the appraisal of the building in connection with the Fire District.  Council Member House seconded the motion .  All in favor and the motion carried.

 

Mayor Hansen said in addition to that the Sewer District has purchased a very expensive piece of equipment which is exposed to the weather because they don=t have a building to house it.  We also need a building to house the snow plow.  The 60' x 76' building will cost approximately $150,000.  In conjunction with the snowplow, there needs to be sand and salt and we need to follow the rules protecting the land.  Mr. Stringham feels the building will be necessary if the town is moving because we will need a shop. The bid is just for material costs because the personnel of BLSSD and the Town can do most of the construction. 

 

Approximately 28% of the building will be used by the BLSSD and the remainder being the Town.  Mr. Stringham would like to start soon if we are willing to move ahead, otherwise the Sewer District may build a storage shed of their own.

 

Mayor Hansen recommended that we look in our next years budget and find some funds for the shop. We=re buying expensive trucks and we need to take care of them.

 

Council Member Satterthwaite moved that we pursue that effort because it just makes sense to cooperate with use of  the building.  Council Member Gray seconded the motion. All in favor and the motion carried.

 

 

DISCUSSION REGARDING GENERAL PLAN

 

Mayor Hansen said that he has struggled with how to update the General Plan and how to come up with a product that we are proud of.  He has talked with the Planning & Zoning Commission and some members of the Town Council and explained a way to accomplish this effort.  He explained that the Town Council  and the Planning & Zoning Commission could prepare a General Plan but he doesn=t feel that=s a fair representation of what the community desires.

 

He suggested that we get more people involved and form a committee that will advise the Planning & Zoning Commission and the Town Council.  Mayor Hansen showed his list of the different types of people that may be interest in serving on this  committee.  Some suggestions are: older, recreation, business, mother, father, move in, seasonal, sewer district, law enforcement, water, commercial ventures, schools, environment, power utility, younger, contractor, realtor, native, developer, fire district, etc. 

 

Council Member Satterthwaite suggested that whoever they are, they stay within their realm, mothers could talk to other mothers in the community about what they would like, etc. 

 

The Council agreed that we should get the people that agree to be on the committee and bring that list back to the Council to approve.  Once we have the committee members we need to give them direction and forms with categories to work from. 

 

The General Plan should have supporting statements that support the general statement.  Once the General Plan is completed the real work will begin because we then need to go through the ordinances and make them compatible with the General Plan.  After the Planning & Zoning Commission has had a chance to review the General Plan it should go to a city planner to get it in legal form.  We could make it a line item on the budget or open the budget to take it to a city planner. 

 

We need to think outside the box and use people in the future annexation area.

 

The Planning & Zoning Commission didn=t make a motion last night because it wasn=t on the agenda, but they seemed excited about it.  Mayor Hansen said that we need to set a time limit of 6 months to get this done.

 

Council Member Seiler said that she has reviewed Ivin=s General Plan and agrees that it is great and we could use it for a resource for our General Plan.

 

Council Member Seiler said that we need to get some excitement in the community and this would be a great way.  Mayor Hansen would like the Council to come up with some names by the meeting next week. 

 

 

DISCUSSION/APPROVAL OF A ARELEASE OF PAVING ASSESSMENT LIEN@ FOR BUTTERCUP SPECIAL IMPROVEMENT DISTRICT

 

It was explained that there is a lien on every property in Buttercup for the paving and some of the property owners have paid the assessment for the lien so the lien should be released just on the specific lots.  This form was drafted by the title company.

 

Council Member House made the motion to accept the Release of Paving Assessment Lien on the Buttercup property.  Council Member Satterthwaite Seconded the motion.  All in favor and the motion carried.

 

EMPLOYEE HANDBOOK REVIEW/DISCUSSION

 

Mayor Hansen suggested that we go into Executive Session to discuss one issue.

 

The Town Council went into Executive Session at approximately 7:50 p.m.

 

Separate minutes are kept of the Executive Session.

 

Council Member Satterthwaite moved to go out of executive session at 8:10 p.m.  Council Member House seconded the motion.  All in favor and the motion carried.

 

Section 5, Leaves

 

Council Member House made the motion that Section 5, Leaves, of the Employee Handbook be moved until next months schedule.  Council Member Satterthwaite seconded the motion.  All in favor and the motion carried.

 

Discussion/Approval of 2007 Schedule of Pay Periods and Holidays

 

Council Member Satterthwaite moved to approve the schedule of pay periods and holidays.  Council Member House seconded the motion.  All in favor and the motion carried.

 

Discussion/Approval of Conflict of Interest Declaration

 

Council Member Gray questioned the conflict of interest policy.  We don=t have a policy that goes with the declaration. The Council agreed that we are not prepared to take action on this until we get a policy.  We need something that defines a conflict.  Council Member Gray will draft a conflict of interest policy.

 

 

 

 

REVIEW AND DISCUSSION REGARDING LETTER FROM COUNCIL MEMBER SATTERTHWAITE TO ATTORNEY ANTHONY MARTINEAU AND MR. MARTINEAU=S RESPONSE

 

Council Member Satterthwaite said that her intent is perfecting the process.  She said that something didn=t make sense to her, so she wrote the letter to Mr. Martineau.  He responded that he would only reply upon the permission of the Mayor or by a majority of the Town Council.   Mayor Hansen decided that we should satisfy her concern and organized a meeting with Mr. Bob Fotheringham to go over all the water rights. 

 

Mr. Fotheringham explained to them that 23-3452, which was part of original agreement with Balsamorhiza, has lapsed.  In 23-3466, a provision that part had been segregated off to 23-3467 which has also lapsed.  The remaining water has been reduced to 242.8 acre feet, which is roughly 55% of what they thought they had, which is significantly less than what they thought they had.

 

It=s her desire to find ways to understand the process.  Once we get it refined, when a developer comes in, we can check their water shares and know what they are offering. 

 

Council Member Satterthwaite said that she has 5 issues regarding the process.  She said that during the last meeting Mayor Hansen made a request that Lochwood=s water rights go through the new process.  She would like to move that the water rights of Balsamorhiza go through the new process based on the new information.  She said that way we are treating everyone the same.

 

Council Member Satterthwaite moved that Balsamorhiza water rights go through the new process based on the new information. 

 

Since water rights become Garden City assets, an accounting administratively with a leger sheet in the office either manually or electronically, once they are processed when they are our right.  She said that there needs to be some accounting of how we deal with each one.  Council Member Satterthwaite recommends that we know how many water rights are going to be allocated them accordingly once the connection is made.  The date and address of the connection should be listed on the leger so that we can prove use. 

 

She recommends that we deal with the dollar amount equivalency  as an accounts receivable.

 

Council Member Satterthwaite included in the motion to pass a resolution establishing for the Town Engineer, the percent that we anticipate for full time residents.  It will be 50% that we anticipate as full time residents and 50% as summer residents. 

 

Council Member Satterthwaite further moved to have our Town Engineer provide us with some evaluation of assets and the valuation of that, make that part of the resolution as soon as we get the data.  This will change based on market value but it can be change by resolution. 

 

Council Member Satterthwaite also suggests that we consider the request of the Bear River Water Users Association, Bear Lake Watch,  and Pacific Corp when they request that the potential water use change applications be presented to them in order to broaden the information efforts, to reduce the number of protests, and reduce legal conflicts before applications are submitted to the water rights division.  Mayor Hansen explained that he went to the meeting with Bear Lake Watch and they are trying to simplify the process because it is way to lengthy.  Council Member Satterthwaite said that this only deals with change applications.  Mayor Hansen asked why we want to include Bear Lake Watch, they don=t have any jurisdiction.  Bear River Water and Pacific Corp will watch for the change applications on their own. Council Member Satterthwaite said that if they had a look at the information in advance it would prevent them from filing the mandatary protest that they do. 

 

Council Member Satterthwaite included in her motion that to protect the Towns water right she moved to make a provision in the Water Right Transfer Protocol Ordinance to provide for the payment of a dollar value for water right or new rights for consideration under the following contingencies: that if the water right is determined to be invalid or insufficient they come to us with the dollar value.  If the water  right cannot be changed to municipal use, if that=s a contingency then they must come with a dollar value.  A point of diversion is protected and cannot be made. The canal company will not approve a requested change if affected by a lien or other court order and cannot be transferred.  We also need to add a catch all under these contingencies for any other reason why a water right is not valid or cannot be transferred to come to the Town with dollar figures.

 

Council Member Seiler asked how to move forward with this motion to accept all these recommendations.  Council Member Satterthwaite said that she is making the motion so that we can be assured that once we do what we do the administrative steps are taken properly.  Council Member Gray asked if this would all be put in the Water Rights Transfer Ordinance.  Council Member Satterthwaite said yes, everything except those that would be approved by resolution.   Number 5 and 6 will be approved by ordinance and #2,3 and 4 will be done by resolution.  We need to amend the Water Rights Transfer Ordinance and it needs to be brought back for approval.

 

Council Member Seiler seconded the motion.  All in favor and the motion carried.

 

MISCELLANEOUS ITEMS

 

Appointment of new Board of Adjustments Member

 

Mayor Hansen will work on this for next month.

 

Request to Sponsor Digger Cornia for the Rich County Rodeo

 

Mayor Hansen said that previously it got to were we were donating to these type of requests every month so we made a policy that we don=t get involved with these things.  Council Member Satterthwaite said that unless you show a direct benefit to the municipality you shouldn=t donate.  Council Member Gray said that it is not responsible to donate the tax payer dollars. 

 

Council Member Satterthwaite will find the article from the League and let Ms. Weston quote from it for the newspaper.  We do give scholarships to the Youth Council.

 

Discussion/Approval for request to donate to the Rich Education Foundation

 

Council Member Satterthwaite made the motion that we give the same amount as last year.  Council Member House seconded the motion.  All in favor and the motion carried.

 

Easter Leader

 

The Council agreed to give this to someone who needs a service project.

 

Finance Charge for Miscellaneous Late Payments

 

It was explained that we have some outstanding bills that are not being paid.  Can we charge them a finance charge.

 

Mayor Hansen said that we will not sign the plat until the fees are paid.  Council Member Gray said that we need to change our ordinance.  The fees are not all necessarily due to subdivision fees.

 

Council member Satterthwaite said that we can=t charge the finance fee unless it is in a resolution.

 

We need to have penalties that are the same across the board.  We need to have a fine or we lien the property for violations. Council Member Satterthwaite said that it is good to say by violation of this ordinance there is a penalty and it=s set by statute.  There is also a catch all method and she is working on a compliance ordinance that gives proper authority.  Unless we give someone authority, they don=t have authority to act. 

 

We need to make a general ordinance which states who our compliance officers are and what authority they have.  It also needs to recognize the penalty referring to the state code.

 

Arbor Day Grant

 

The Council agreed to have the Beautification Committee work on this grant.

 

COUNCIL MEMBER REPORTS

 

Council Member Gray asked about the GPS training.  The training went well.

 

Council Member Seiler said that she received a letter from the county for some training.  We=re meeting with them on the 15th for the training, which will replace our 3rd Wednesday meeting for 3 months.

 

Council Member Seiler asked about the letter from Mr. Evan Evans.  He is requesting that we charge him a lump sum for the increase for the treatment plant and have his water assessment remain at $14 per month.  Mayor Hansen said that our financing is based on the increase of our water rates.

 

Council Member Seiler said that Mr. Elliott signed the new letter to remove the trees. The house will be coming down. 

 

Council Member Seiler asked if there is a date for completion of the Lutz project.  She requested that they be on the agenda next month and we need send them a letter stating that they need to come to the meeting.  We can get an update on the project.  Council Member Gray said that we need to  invite them in and discuss the project with them and also let them know their business license is in jeopardy.  Mayor Hansen said that we need to let them know that we=re trying to portray a certain standard in town.  We will send them a notice and make it clear that their business license is in jeopardy. 

 

We also need to send a letter to the Mr. Spencer stating that he needs to clean up his property and explain the nuisance ordinance.

 

Council Member Seiler said that she has 2 letters of acceptance for the Transportation Board. Mr.  Jim Ruggles and Ms. Loretta Fiddler are interested in serving.  She recommended that we accept Mr. Ruggles and Ms. Fiddler.   She also received a letter from Ms. Fran Thomas and she would like to continue as a Board Member.  Ms. Lana Hodges will also help, but she will be gone 3 months out of the year.  Tom and Gaynell Hutson will also help on the Board.  They want to help with special projects, but not a long term commitment. The Board will consist of Council Member Seiler, Commission Member Huefner, Mr. Ruggles, Ms. Fiddler and Ms. Thomas.  Council Member Sieler didn=t get any other letters.

 

Council Member Seiler made the motion to approve the 5 names for the Transportation Board.  Council Member Satterthwaite seconded the motion.  All in favor and the motion carried.

 

Council Member Seiler said that LTAP will help us measure our roads.  They have new equipment that will help the measurements.

 

Council Member Seiler suggested that Mr. Hobbs attend the asphalt conference.  She said that will help so that he can do the road inspections.  We should have someone besides Mr. Linford coming over here to inspect the roads

 

 

Council Member Satterthwaite said that we need to get the ditch on 150 S.  cleaned out.  The drainage ditch is on our property.

 

Council Member House said that Raspberry Days planning is going well.  The originators of Raspberry Days will be the Grand Marshall=s.  The Berry Princess contest will be for locals only, Rich Co. and Bear lake Co. Because we are getting too many girls. 

 

Council Member House explained that the Law Enforcement is requesting lodging like was provided last year.  Mayor Hansen said that would be fine because it is good to have their presence in town during that time.

 

PAYMENT VOUCHERS

 

Council Member Satterthwaite moved to approve the vouchers as presented. Council Member House seconded the motion.  All in favor and the motion carried.

 

ADJOURNMENT

 

There being no further business to discuss, Council Member House made the motion to adjourn the meeting at 9:20 p.m.

 

 

APPROVED:

 

 

 

 

 

 

___________________________________________________

Kenneth Hansen, Mayor

 

Attest:

 

 

 

 

 

__________________________________________________

Town Clerk