MINUTES OF THE
MEETING OF THE
TOWN COUNCIL OF
GARDEN CITY, UTAH
The
Garden City Town Council held their regularly scheduled meeting on April 12,
2007 at the Garden City Office, located at 145 W. Center (Logan Road). Mayor Hansen opened the meeting at 5:00 p.m.
.
Roll
call of Council Members Present:
Kenneth Hansen, Mayor
Margaret Satterthwaite
Elizabeth Seiler
Larry Gray
Brian House
Others
Present:
Kathy Hislop Howard
Wattleworth
John Abraham Mel Larson
Jason Linford Mitch
Rabastein
Ray Elliott Nate
Parry
Anita Weston Darren
Pugmire
Kent Fisher Cindy
McLaughlin
Bobbie Coray Josh
Welch
Sharlene Millard Dave Jensen
Gerald Hunsiker Ryan Rogers
Jared Seamons Kathy Webb
Dale Stacey Paul
Webb
Mark Lee Pat
Sorenson
Mayor
Hansen welcomed everyone to the Town Council meeting.
APPROVAL OF MINUTES
Public hearing, March 8, 2007, Community Development Block Grant
Council
Member Seiler moved to approve the minutes of the public hearing held on March
8, 2007 regarding the Block Grant.
Council Member House seconded the motion. All in favor and the motion carried.
Public Hearing, March 8, 2007, Ordinance #07-08, an ordinance to
establish regulations for the creation and passing of ordinances and
resolutions which govern the Town of Garden City.
Council
Member House made the motion to accept the minutes of the public hearing held
on March 8, 2007. Council Member
Satterthwaite seconded the motion. All
in favor and the motion carried.
Town Council, meeting, March 8, 2007
Council
Member Satterthwaite moved to approve the minutes of the Town Council meeting
held on March 8, 2007 as prepared.
Council Member House seconded the motion. All in favor and the motion carried.
AWARD OF PLAQUES OF APPRECIATION
Mayor
Hansen presented a plaque to Brian House who served on the Planning &
Zoning Commission prior to serving on the Town Council. Mayor Hansen said that he appreciates all
the hard work that he has done for the Town while serving on the Planning &
Zoning Commission.
Mayor
Hansen explained that Council Member Satterthwaite will be leaving. She will submit a letter of resignation and
will be moving soon. He explained that
she has been extremely instrumental in making some good changes for the
Town. Mayor Hansen presented her the
plaque in appreciation.
BUILDING INSPECTOR REPORT
Mr.
Abraham passed out his report for the past quarter. He explained that March was busier than the first of the
year.
Mr.
Abraham has passed his test and will be getting his certificate for the last 2
licenses. He is now fully certified to do residential inspections.
SWAN SPRING CULINARY WATER TREATMENT PLANT UPDATE, Jason Linford
Mr.
Linford explained that the plans and the specifications for the treatment plant
have been submitted to the required agencies for review. The plans are complete other than some minor
changes.
We
have received preliminary approval from the County Planning & Zoning
Commission for the Swan Spring Subdivision, Jim Peterson=s subdivision. The original plat of that area was 500 - 600 feet to the west of
where the lots are laid out on the ground.
Because we are doing a re-plat every one of the property owners will
have to sign on the plat stating that is where their lot is on the ground.
There
are a few issues that we still need to work out with the power company. We need to get a right of way for the power
line. The new power will be
underground.
Mr.
Linford explained that they put together a conversion rate for the water rights
in the spring into acre feet. Not the
water shares, just water rights on the spring.
The state recommended that we convert these from the CFS flows to acre
feet flows. They can start the process to convert them over.
The
Bear Lake Special Service District is looking at an expansion of their
boundaries. That would include
approximately 6400 homes build out, which includes from the state line to
Sweetwater Hill. It will be quite a bit
bigger than what the Town limits are.
The
Council did make the determination, for water connection purposes, that half of
the residents will be recreational users and half will be full time users and
Mr. Linford based the calculations on that.
Mr. Linford explained the conversion rate table.
For
6400 build out units we would need 2240 acre feet per year to supply our water
needs. We would need to come up with
additional acre feet to provide for the total build out. By acquiring water shares from the water
company, we will have enough water as long as we accrue water shares to be able
to provide for the future needs as the Town continues to grow.
A
decision needs to be made as to what we want to do with developers who are not
within the Town limits and don=t have water rights to trade with the Town. He suggests that we charge them for the water connections, and he
can come up with a fair market value.
It would need to be charged as an impact fee to be used to purchase
additional water rights for the Town.
Council
Member Satterthwaite said that we are getting quite a few shares that are
coming to the Town from the canal company and if a developer is above the canal
how would a conversion take place for those who are outside the district of the
canal company. Mr. Linford said that
they would need to draw from shares. We
would need to effect a change of use on the shares and turn them into culinary
use. We need to work with the canal
company and find something that works for everyone.
The
Council asked Mr. Linford to find a fair value for a developer to purchase water
if they don=t have anything to trade and this needs to be
done by resolution.
BUSINESS LICENSE DISCUSSION/APPROVAL
Mitch=s
Grille/Metro South Catering, LLC., Mitch Rabenstein
Mr
Rabenstein explained that he just wants to move Mitch=s Grille/Metro South Catering from Harbor
Village to where Café Lago used to be.
He feels that is a better location.
He plans on being open year round.
Council
Member Seiler asked about parking and the health department. Mr. Rabenstein explained that he has been
working with the Health Department and will have all their requirements
completed before he opens. He will also
work with UDOT and Mr. Parry regarding the parking issues on the bike path. Council Member Gray said that we set a
precedent with Funtime Rental and their parking issues. He said that we put the burden on the
business by placing the bike path where it is.
Mr. Parry said that there is ample parking behind the restaurant where
they took down the motel. Council
Member Gray said that they have made the effort to supply parking in the back
and they can=t do much more in the front because of
UDOT. Mayor Hansen suggested that the
Town mark the bike trail in front of the restaurant with hash marks indicating
no parking on the bike path.
Council
Member House made the motion to accept the change of address for Mitch=s Grille/Metro South Catering. Mayor Hansen asked the Council to address
the request of Mr. Rabenstein to not have to pay for the business license
again. He paid for the new license in
October and again paid to renew in January.
Council Member Gray said that according to the ordinance we don=t have the flexibility to allow a discount on
the fee. Council Member Satterthwaite
seconded the motion. All in favor and
the motion carried.
Mr.
Rabenstein said that he would like to get a beer license for that location,
just a beer license. He will come into
the office to start that process.
Mr.
Parry verbally gave his permission for Mr. Rabenstein to lease the building for
his restaurant and he will have a 3 year lease.
AMERICAN WEST FINANCIAL, Howard and Dan Wattleworth
Mr.
Wattleworth explained that he and his son are licensed in mortgage and
securities and they would like to do mortgages in the area. They have rented a office at the medical
plaza. It is just a month to month
rental. We would need a copy of that
contract.
Council
Member Satterthwaite moved to approve the application for American West
Financial business license. Council
Member Gray seconded the motion. All in
favor and the motion carried.
Discussion regarding Business License conditions:
Lutz Construction, Darren Lutz
Mr.
Darren Pugmire is representing Lutz Construction. Council Member Seiler
explained that we have asked for the rocks along the bike path which they did
but they didn=t identify a driveway. We also need a letter from Mr. Ray Lutz and
Mr. Kay Lutz allowing them to use the driveways and their property. Also, the driveway on the front is broken
from the heavy truck traffic going across the sidewalk. Mr. Pugmire said that it is an old footing
and has been broken that way for along time and not their responsibility. Council Member Seiler said that the sidewalk
is broken there and it needs to be replaced.
She said if they are going to continue to use the driveway it will need
to be replaced and will have to be a heavy duty sidewalk. Mr. Linford explained that the normal
sidewalk is 4" thick and for truck traffic it should be reinforced
6". Council Member Seiler said
that there is a 10' section that needs to be replaced.
Council
Member Seiler said that the other issue on the lot is the outside storage. There is no outside storage allowed for
supplies. Council Member Seiler said
that she will get them a copy of the ordinance which governs that. There is pipe being stored on the property. Council Member Seiler said that was the 3
main things to be discussed.
Mr.
Pugmire said that the letters are not a problem, he will get that. He said that he doesn=t feel that the sidewalk is their doing so he
doesn=t feel that is their responsibility. Council Member Seiler said that the Town
will pay for the normal sidewalk and they would have to do the work. Mr. Pugmire said that they would replace the
sidewalk if the Town would pay for the concrete.
Mr.
Pugmire said that there is outside storage and it=s throughout Town. He feels
that it should be the same for everyone because all the businesses have outside
storage. Council Member Seiler said
that she will find the ordinance prohibiting outside storage.
Mr.
Pugmire said that he will have the letters from Mr. Lutz in the office by next
week. The Council agreed to pay for the
concrete if they do the work and they will work on the outside storage issue.
Lakeview Cabins, Nate Parry
Mr.
Parry has his rocks in and a specified driveway. He still needs the fence.
Council Member Seiler said that he needs to clean up the supplies that
are being stored on the ground. Mr.
Parry said that he would just like to do what is fair for everyone. Mayor Hansen said that he needs to go back
and see what was allowed on his conditional use permit and if it has changed
then he needs to come back and do an amendment. Mr. Parry said that he really didn=t change the use, it=s a contractor business. We
need to work together and establish good conditions. We need to see what the conditions were place on the business and
the conditional use. Mr. Parry said that
he didn=t change the use, his business license was
for a contractor business and he should be able to park his trucks on his
property. He said that he agrees about
the supplies.
Mr.
Parry said that he will install the fence and he will clean up the supplies. He will put the logs and the railings in the
storage unit. Council Member Seiler
said that we need a time limit. We need
to know when it will be done. Mr. Parry
requested that the Council give him 2 months to install the fence.
The
parking lot will be ready for Mitch=s Grille by next Wednesday and it will be a separate entrance. Council Member Seiler said that he can
install a fence and put the supplies behind the fence. Council Member Gray suggested that he put
some signs on the building Aparking on rear@.
Mr.
Parry said that it is okay to tear out his broken up sidewalk and replace it
with top soil.
LIMITED ON-SITE LIQUOR LICENSE
Bodean=s BBQ and More, Jim & Cindy McLaughlin
Ms.
McLaughlin explained that she would like to get a Beer License for on-premise
beer and Wine. She gave the Council the
packet for everything that she has to do to get the approval from the state. She explained that the state license is a
limited restaurant license and food has to be 70% of the sales. They are just going to have a draft beer and
1 or 2 wines.
Council
Member Gray made the motion to approve the application for Bodean=s BBQ and More for retail beer license. Council Member House seconded the
motion. All in favor and the motion
carried. She does need to get the
States approval before we will issue the Town license.
DISCUSSION REGARDING GENERAL PLAN AND ORDINANCES
Planning
& Zoning Commission Member Seamons explained that they are in support of
re-writing the General Plan and the Ordinances. Mr. Rick Fawcett from Whisper Mountain Professional Services has
expertise in writing and updating the General Plan and Ordinance, and they are
willing to help us. They want to bring
funding to help do this through federal and local grants, etc. Commission Member Seamons is just asking
for the Council=s support and have them come speak to the
Council to discuss their qualifications and funding options. They bring all the funding to complete the
projects. They have mainly worked in
Idaho but they want to expand into Utah. They would like to come to the next
meeting.
ORDINANCE DISCUSSION/APPROVAL
Ordinance #07-09, An Ordinance of the Town of Garden City, Utah,
stating the Administrative Code Enforcement Program.
Council
Member Satterthwaite explained that this ordinance was taken from Ivins, Draper
and Midvale. The purpose is to set an
administrative code enforcement ordinance.
This ordinance requires a lot of forms and structure put in place to
enforce it and we should use Mr. Brian Carver, from BRAG, to help with the
forms.
Council
Member House made the motion that Ordinance #07-09 be forwarded onto a public
hearing. Council Member Seiler seconded
the motion. All in favor and the motion
carried.
Ordinance #07-10, An Ordinance to allow multi-family apartments as a
conditional use in the community commercial zone.
This
has been reviewed by the Planning & Zoning Commission and they held a
public hearing.
Council
Member Gray made the motion to approve ordinance #07-10. Council Member Seiler seconded the
motion. All in favor and the motion
carried.
Ordinance #07-11, The Town of Garden City Records Access and Management
Ordinance.
This
ordinance has been reviewed by the Town Council and has had a public hearing.
Council
Member Satterthwaite moved to approve ordinance #07-11. She said it is pretty standard and follows
Utah Law closely. Council Member Gray
seconded the motion. All in favor and
the motion carried.
Ordinance #07-12, An Ordinance for adoption of Utah State Criminal Code
and Penalties.
Council
Member Satterthwaite made one change to Chapter 15-207 from enforceable to
unenforceable.
Council
Member House made the motion to accept
ordinance #07-12 with the change.
Council Member Seiler seconded the motion. All in favor and the motion carried.
Review of Proposed Procurement ordinance.
Council
Member Satterthwaite said that this is required by law but there are some exemptions
for municipalities. This is an involved
process. She explained that the
ordinance is 29 pages long but it is important. She said that she didn=t know what the amounts should be so she just put in some arbitrary
amounts. This is pretty standard, as
other cities do.
Petty
cash was discussed and the way the petty cash is handled. Council Member Satterthwaite suggested that
each clerk needs to have their own cash box.
She said that it is a management decision but it is to protect the
clerks.
The
Council discussed having to use purchase orders. Do we need to use them for everything purchased or specific
dollar amounts or what? What is the
purpose of the purchase order and how do we justify it.
Mr.
Linford said that we need to really discuss whether we want to disqualify a
bid. He feels that we should consider
all bids.
The
Council will take this ordinance home and review it to be ready for discussion
next month.
RESOLUTION DISCUSSION/APPROVAL
Resolution #07-02, A Resolution regarding classification of records
under the GRAMA law.
We
may have to update this resolution in order to identify a document that is not
listed on the resolution. Council
Member Gray said that we should have a representative that takes care of all
the record requests and they are the only ones that can provide the
information. We need to find a request
form for someone requesting a document under GRAMA.
Council
Member House made the motion to accept Resolution #07-02 with the form to be
added to the resolution. Council Member
Gray seconded the motion. All in favor
and the motion carried.
CONDITIONAL USE PERMIT
Preliminary plat approval for Bear Hollow Condo=s, Tony Johnson
Mayor
Hansen stated that he is associated with Mr. Johnson and will excuse himself
from this discussion. Mayor Hansen then
left the room. Council Member House
took over for the Council.
Mr.
Ray Elliott is representing Mr. Johnson.
He explained that they had a public hearing and approval by the Planning
& Zoning Commission. The proposal
is for multi-family dwellings of 56 units.
There were a few conditions that came from the Planning & Zoning
Commission that they will have to follow.
Mr. Elliott explained that there will be a minimum lease period, not to
be less than 1 month. The low income
leasee will have to qualify for the assistance. The lease will be subsidized.
This project will be where the old Circle C pit was.
Mr.
Linford recommended an increase to the road width which is planned to be 30'
with 24' paved and shoulders. It will
be a loop with 2 way traffic. They will
build the roads to city standards but they anticipate that they will remain
private roads. They also need approval
from the county for their dumpster area.
The project will have to be fenced.
There
will be a Homeowners Association with covenants, rules and restrictions. They will have sidewalks on both sides of
the project.
They
will not request a zone change because the ordinance passed tonight allows the
multi-family units in the CC zone.
This
will be affordable housing but not everyone within the project will be paying
the affordable housing rate. Some will
be paying the full rate, it will depend on their income.
They
will meet the current requirement for the Fire District.
Mr.
Elliott said that they could bring water to the table to exchange for
connection to our system or they can buy the connections. It will be up to the Council to determine
what is required.
Council
Member Gray made the motion to approve the preliminary plat for Bear Hollow
Condo=s.
Council Member Satterthwaite seconded the motion. All in favor and the motion carried.
Mayor
Hansen returned to preside.
PLANNED UNIT DEVELOPMENT APPROVAL AND/OR CONCEPTUAL DISCUSSION
Preliminary Plat Approval, Lakeview Manor, Ryan Rogers, Frank Smith and
Dennis Bullock
Mr.
Rogers showed the color picture of the elevation of the building. He explained that they have met with the
Planning & Zoning Commission and they are working through the
checklist. They are working on the
landscaping sketch.
Water
to this project will be through the Elk=s Ridge project. They will need
to start the process with the Town Engineer.
They don=t have water shares to transfer so they will
need to purchase water right from the Town.
Mr. Linford said that he should have those calculations by next month
for review.
Council
Member Satterthwaite asked about the size of the lot. Mr. Rogers explained that the entire area is 20 acres and there
is 76% open space. They are town homes
and so it is all owned together.
They
also need to consider the Wildland Urban Interface Fire requirements. Mr. Rogers said that they have looked into
that and they really shouldn=t be affected because there are not a lot of trees in this area and it
is very isolated. Council Member Seiler
suggested that they contact Mr. Dave Vickers from the State Division of
Forestry just to make sure what they need to do.
The
Planning & Zoning Commission also wants the main access through Elk=s Ridge completed so there is access to this
project. The roads are at a grade of
10% through the project and one small area of 12%.
Mr.
Rogers needs to provide a letter from the Fire District and the sanitation
department approving this project.
There
will be no building permits issued until the road is completed. The roads will remain private and they will
be paved within the projects.
Council
Member House made the motion to approve the preliminary plat for Lakeview Manor
as presented to include resolving the water issues, the letter from the
sanitation department and the letter from the Fire District. Council Member Gray seconded the
motion. All in favor and the motion
carried.
Preliminary Plat for the Villages at Lighthouse Pointe Subdivision,
Kent Fisher and Robert Speirs
Mr
Fisher was given the letter from Mr. Linford, Town Engineer, with his
suggestions for the subdivision. Mr.
Fisher said that he understands that they already have adequate pressure for
the PUD. Mr. Linford said that he wants
the Council to be aware that we are going to want to work with the Mr. Fisher
in order to put some storage higher in the subdivision in order to provide
adequate pressure for the higher lots.
Mr. Fisher explained that he spoke with Mr. Ken Tuttle, from Sunrise
Engineering, and was told that they could go 1 - 2 phases without the storage
tank and they plan for it to be part of a later phase. Mayor Hansen said that we should be able to
service everything below the canal with the tank that is there already.
Mr.
Fisher also needs to indicate the dumpster locations on the plat. They will work with the County to get that
resolved, he will also work with them to determine if they want a dumpster or
cans for each lot.
Mr.
Fisher said that they have water rights and they will make the transfer with
the Town for connection to the water system.
Mr. Fisher said that he has worked with Mr. Tuttle and understands the
process and will work it out with Mr. Tuttle.
The
roads will be 30' wide and therefore will remain private. They will maintain the 2 ingress/egress
through each phase. There will be no
on-street parking.
Council
Member Satterthwaite made the motion to approve the plat as presented with the
requirements that were placed on Mr. Fisher by the Planning & Zoning
Commission, the letter of credit, the approval by the Fire District and the
Sanitation Department. Council Member
House seconded the motion. All in favor
and the motion carried.
SUBDIVISION DISCUSSION/APPROVAL
Preliminary Plat, Cottonwood Subdivision, Mel Larsen and Rulon Crosby
Council
Member House said that he has an issue with one of the partners and will be
abstaining from the discussion.
Council
Member Satterthwaite said that her main concern is the uncertainty of the
future of 300 west. Mayor Hansen said
that there were some things that were cleared up during the meeting and Mr.
Larsen will build this section of 300 west.
They will build what is required and which will be adequate for the subdivision. They will dedicate the 100' easement to the
Town. The road in the subdivision from
the beginning to the end of the subdivision is 500' and the diameter of the
cul-de-sac is 80'. The grade of the
road will be on the final plat.
The
plan that they are presenting is the only logical way to do the subdivision and
it will be without the 2nd ingress/egress. It is a very narrow piece of property.
They
also need to come to the Town with water to transfer in exchange for connecting
to the water system. They both have
sufficient water to exchange for the entire project.
The
Council agreed that no building permits will be issued until that section of
300 west is completed. They also need
to relocate the power line. They are
going underground with the power through the subdivision. They will have the black cans for their
garbage collection.
Council
Member Gray made the motion to approve the preliminary plat for Cottonwood
Subdivision with the following conditions, the pit run, road base and asphalt
needs to be done to specifications as per Sunrise Engineering. No building permits will be issued until
the 3rd west portion is completed in that section. Council Member Satterthwaite seconded the
motion. A roll call vote was taken. Council Member Gray, for; Council Member
Seiler, for; Council Member Satterthwaite, for; Council Member House,
abstained. Motion carried.
Mayor
Hansen excused himself due to a conflict of interest with the next agenda
item. He turned the discussion over to
Council Member House to preside.
Preliminary Plat, Trailhead Subdivision, Ray Elliott and Norm Mecham
Mr.
Elliott explained that they have water rights that they can transfer in
exchange for connection to the water system.
They don=t have any problems with the recommendations
of Mr. Linford, from Sunrise Engineering, and they will have them on the final
plat.
Mr.
Linford said that he is working with Mr. Elliott on the 14" water line and
commended Mr. Elliott for working with us and not being difficult to work
with. It will be a definite benefit to
the Town.
The
road in the subdivision will be a private road and will probably be a 30'
easement. Mr. Elliott will also need to
identify the access that enters from the cul-de-sac onto Hodges Canyon in
compliance with 11C-400.
Council
Member Gray made the motion to approve the preliminary plat for Trailhead
Subdivision with the conditions that no building permits will be issued until
that section of 3rd west is complete and the power will be approved
and completed by Rocky Mountain Power.
Council Member Satterthwaite seconded the motion. All in favor and the motion carried.
Mayor
Hansen returned to the table to presided.
The
Council agreed to move onto the discussion with Sheriff Stacey and Deputy Mark
Lee.
DISCUSSION REGARDING GO CARTS IN THE BUTTERCUP SUBDIVISION, Mark Lee and Sheriff Stacey
Sheriff
Stacey and Deputy Lee explained that they would like to discuss some of the
encounters that they have had in Garden City.
They have had people state that they have been here for ever and want to
do what they want and they have others that want nothing going on.
The
streets in Buttercup have recently become Town roads. There are motor vehicles there, we have off highway vehicles that
are registered and some that are not, we have go-carts,
bicycles,
etc. They are not sure how to enforce
the issues. They need to go by what the
law states for the OHV=s. There are some places in Garden City that
are open to off highway vehicles.
Buttercup is not open for OHV=s. We do have a map to show
where the open roads are, which is any street that has readily available access
to a legal riding area.
Deputy
Lee said that when it comes to the vehicles that are not legal they are trying
to educate the operator and then when it gets worse they will write a
citation. Mopeds are allowed on the
bike path as long as the motor is not engaged, it has to be pedaled. Anything with a motor that is being used is
not allowed on the bike path.
Council
Member Gray said that people need to transport/trailer their ATV=s to appropriate riding areas. We are working on getting trailheads in
Garden City.
State
Law states that go-carts can be rode on private property but not on public
property. Micro bikes or pocket bikes
are not legal in Utah.
We
need to get everyone involved in the enforcement of these type of vehicles
throughout Town.
Sheriff
Stacey explained that the Highway Patrol is willing to send an extra Trooper to
the area every weekend during the summer and they are requesting 1 room for 2
nights each weekend. They would like
the Town to pick up half the tab if the County will pick up the other
half.
DISCUSSION/APPROVAL OF WATER RIGHTS EXCHANGE FOR 50 NEW CONNECTIONS FOR
THE BEAR LAKE GOLF COURSE DEVELOPMENT COMPANY IN THE SWEETWATER AREA, Dave Jensen
Mr.
Jensen is with the Bear Lake Golf Course Corporation. We do have a prior agreement with them to exchange water for a
few lots in their development and now they would like to develop 50 more
lots. He has worked with Mr. Tuttle and
went through the agreement that was approved in February and this new agreement
is basically the same just with the new calculations. If this is approved Garden City will receive 11.575 shares of the
Hodges Irrigation Water in exchange for 19.59 acres of unexamined water rights
to the Bear Lake Water Company.
Council
Member Satterthwaite said that we need to use the water in that well or show
usage or we will loose it. She said
that if we offer a Town asset in exchange then we should offer the same
opportunity to all developers. There
will be places were the water right will be more valuable. In fairness for
all it should be an option to all of them.
The Council agreed that there are other developers that would benefit
from the same type of agreement.
Mayor
Hansen said this is a good thing for the Town, it works for the developer and
helps the Town. The Town benefits more
with this type of exchange because we are getting more than we are giving away.
Council
Member House made the motion to approve the water right exchange between Garden
City and the Bear Lake Water Company in the amounts that have been figured by
Mr. Ken Tuttle, from Sunrise Engineering, and in the format that was
presented. The attorney did review the
original agreement that was done in February and this is a mirror image with
new calculations. Council Member
Satterthwaite seconded the motion. All
in favor and the motion carried.
BUDGET REVIEW
Mayor
Hansen explained that all the Department Heads will need to go through the
budget and get good figures for next year.
The Tentative Budget will need to be approved in May. The Town is in good shape financially.
REVIEW OF THE APPRAISAL OF THE CURRENT BUILDING
Appraisal
Associates did an appraised of the building and the total of the entire
building and land is $485,000. Mayor
Hansen said that we should have approximately 1 million dollars to put towards
a new facility between the money in savings and the sale of this building. We should be able to do this without
incurring a lot of debt.
Mayor
Hansen will meet with the Fire District and present the appraisal to them to
see what we can work out with them. The
Council agreed to move forward on this.
DISCUSSION REGARDING HIRING A NEW PUBLIC WORKS EMPLOYEE
The
Council agreed that we need to get on with this process. Mr. Price will not be coming back this year
to help. We need to do some cross
training with the employees. The more
we can do that the better we are.
Council
Member House made the motion that Mayor Hansen begin the hiring process for a
new public works employee. Council
Member Gray seconded the motion. All in
favor and the motion carried.
EMPLOYEE HANDBOOK REVIEW DISCUSSION
Section 5 leaves
Mayor
Hansen recommended that we go with the idea that the time that the Clerks are
in meetings go towards their time worked.
The office will be opened from 9 - 5.
Council Member Satterthwaite said that if we are setting policy for
people that we will hire in the future then we need to make sure we are in
accordance with State Law. She stated
that she has had complaints that the office is not open at 8:00 a.m.
The
vacation is accrued based on the number of hours worked.
Council
Member House made the motion to approve section 5 leave as provided. Council Member Gray seconded the motion. All in favor and the motion carried.
Section 12, Unlawful Harassment
The
Council agreed that they would create a Unlawful Harassment booklet but it is
in the handbook so we just need to approve the change to Section 12.
Council
Member Gray made the motion to approve Section 12, Unlawful Harassment with the
changes and as it is written in the draft.
Council Member House seconded the motion. All in favor and the motion carried.
MISCELLANEOUS ITEMS
New Welcome Sign
Mayor
Hansen said that in lue of moving we should wait on a new sign. We should entertain it for the new building.
COUNCIL MEMBER REPORT
Council
Member Seiler explained that if we want to run the trails along were 3rd
west will eventually go we may want to get indemnification insurance and do it
now. Council Member House said that
there is a State Statute that covers that for the property owner. Council Member Gray will look into that to
find out what it is exactly. It may
help get the people involved in the transfer of land. The Council agreed that Mr. Ruggles should
keep going with the trail projects.
There
is no beach access from Hodges Canyon Road because all that property is
private.
Council
Member Gray gave Mayor Hansen a letter of resignation and Mayor Hansen read the
letter to the Council. Council Member
Gray will be moving from the area and therefore will need to resign. He said that it is a hard decision to leave
this area but it will be a good opportunity for his family and his career. The Council wished him well.
Council
Member Satterthwaite said that she hasn=t written a letter of resignation yet but she is moving from the area
and will not be serving on the Council any longer.
Mayor
Hansen gave his appreciation for the hard work they have done for the
Community.
Council
Member Satterthwaite said that she has a concern over how the employees are
paid $500 in lue of the insurance. She
read from the IRS that it is taxable and we need to tax it. The Clerks will contact the auditor to find
out the right way to handle this issue.
Mayor
Hansen will address the comments from the Board of Adjustments regarding the
concerns of storage in Town on specific properties.
PAYMENT VOUCHERS
Council
Member Satterthwaite moved to approve the vouchers as they have been
presented. Council Member Gray seconded
the motion. All in favor and the motion
carried.
ADJOURNMENT
There
being no further business to discuss, Council Member House made the motion to
adjourn the meeting at 9:30 p.m.
APPROVAL: Attest:
_____________________________________ _________________________________
Kenneth Hansen, Mayor Town Clerk