MINUTES OF THE

MEETING OF THE

TOWN COUNCIL OF

GARDEN CITY, UTAH

 

The Garden City Town Council held their regularly scheduled meeting on June 14, 2007 at the Garden City Office, located at 145 W. Center (Logan Road).  Mayor Hansen opened the meeting at 5:00 p.m.

 

Roll call of  Council Members Present:                    

 

Kenneth Hansen, Mayor

Brian House

Mike Leonhardt

Elizabeth Seiler

Laraine Schnetzer

 

Others Present:

 

Kathy Hislop   

Anita Weston

Merle Spence

Jason Linford 

John Abraham

John Alter

Joyce McCown

Travis Hobbs

Ross Menlove

 

Mayor Hansen welcomed everyone to the Council meeting and had the Council introduced themselves.  Mayor Hansen explained that Council Member Schnetzer was sworn in during a special meeting held in May.

 

The job assignments for the Council Members was moved until Council Member Schnetzer arrives at this meeting

 

APPROVAL OF MINUTES

 

Town Council meeting held on May 10, 2007.

 

Council Member House made the motion to accept the minutes of the Town Council meeting held on May 10, 2007 as presented.  Council Member Leonhardt seconded the motion.  A roll call vote was taken.  Council Member House, for; Council Member Leonhardt, for; Council Member Seiler, for; Council Member Schnetzer, abstained because she was not in attendance.  Motion carried.

 

Special Town Council meeting held on May 17, 2007.

 

Council Member Seiler moved to accept the minutes of the special meeting Town Council meeting held on May 17, 2007.  Council Member Schnetzer seconded the motion.  A roll call vote was taken.  Council Member Seiler, for; Council Member Schnetzer, for; Council Member House and Council Member Leonhardt, abstained because they did not attend the meeting.   Motion carried.

 

COUNCIL ASSIGNMENTS FOR THE COUNCIL

 

Mayor Hansen explained the Council assignments for the new Council Members.  Council Member Seiler will keep the assignments that she was already doing, roads, sidewalks, bike path, etc.  Council Member House will be the Planning & Zoning Commission and Board of Adjustments liaison.  Council Member Leonhardt will be over the business licenses, finances and the new town hall. Council Member Schnetzer will be in charge of special events, the library, the park, and beautification.

 

The Council Members agreed with these assignments.

 

BUILDING INSPECTORS REPORT

 

Mr. John Abraham passed out his inspection report for the past year.  He has written permits  with a total of approximately $102,000 in permit fees.  He has already receive a lot of permits for June. 

 

He explained that he is working with Pickleville Playhouse on their building permit and what they are doing there.

 

SWAN SPRING CULINARY WATER PROJECT/TREATMENT PLANT UPDATE

 

Treatment Plant

 

Mr. Jason Linford explained that we have received some minor comments back from the state on their review of the treatment plant design.  Sunrise Engineering has responded back and they are waiting for the letter of approval from them for the treatment plant.

 

Petersen Subdivision

 

Mr. Jeff Hansen, JSH Surveying, drafted a letter explaining why everyone in the surrounding area needs to sign the new plat, that the deed calls out in a different place than what is actually on the ground.  Nothing changes with what is on the ground it just corrects the plat and deeds. They will work to alleviate some of the anticipated concerns of the property owners.  Mayor Hansen will write a letter to go with the one from Mr. Hansen, and we will send it out to all the property owners in that area.

 

Mayor Hansen explained to the new Council Members that we are working on the road and power issues for the treatment plant.  The 50' road will help with emergency services, etc. 

We do need to get something official, in writing, from the County stating their participation on the new road.

 

Mr. Jason Linford said that once we get the final agreement on the plat from the property owners then we can go out for bid on the treatment plant.  Mayor Hansen said there are 3 things that we need to do before we can start the plant, 1. get the signatures on the plat, 2. get final approval from the County Planning & Zoning Commission, 3. then go out for bid.

 

The state is working with us on our time limit for the treatment plant.  They understand that we are working on this as fast as we can.  They are aware of the obstacles that we have had to overcome.

 

ROAD IMPACT FEE DISCUSSION

 

Mr. Linford explained that the draft of the proposed road impact fees has been completed and he presented it to the Transportation Board.  He explained the way we define what impact a new user would have to the roads so we can determine what the impact fee should be.  He explained that a lot of the issues with the roads are due to the growth.  If there wasn=t any growth we wouldn=t have to do a left hand turn lane on 3rd west. 

 

Mr. Linford passed out the map which showed the projects that are eligible for impact fees.  They have been identified and cost estimates have been projected for those projects.  There are future projects that can be included at a future time when we determine that we need the project and cost estimates are determined.

 

In determining the impact fee Mr. Linford only took the projects that were created because of the growth.  The growth rate from 1970 to 2000 was approx 3%, historically.  In the last 10 years, based on the building permits, was around 3.7% growth rate.  Mr. Linford said that we need to determine a growth rate that we need to use.

 

A 3% growth rate would increase the number of ERU=s 887 to a total ERU=s of 1,987.  So the Impact fee per new ERU=s would be $4,058.  A 4% growth rate would increase the number of ERU=s 1,310 for a total ERU=s of 2,410.  The impact fee per new ERU=s would be $2,748.

The Council agreed that we would be closer to the 4% growth rate.

 

 

Mayor Hansen asked if we negotiate and have the developers participate when they develop around 300 west.  Mr. Linford said that if they are doing the subdivision around 3rd west, we are only asking for 24' paved and the Town is responsible to pave the rest.  Mayor Hansen said that if we are collecting the impact fee to do the work then do we have a responsibility to the developer.

There are options of how to handle the roads through and around development and how to be fair to the developers.  Mr. Linford said that may be a decision that the Council can determine not to charge the maximum per ERU. 

 

Mr. Linford said that we can approach this different ways.  We can borrow the money to construct the road right now and use the impact fee to pay back the loan or we can just use the money from the impact fees and use that to improve the roads.  It is done both ways in other towns, borrow the money and use the impact fees to pay back the loan or hold the impact fees until we have enough money to build the road.  Mr. Linford suggested that we do it in sections, not do the entire road at one time.

 

Mr. Linford said that if we charge a lot of impact fees it really creates a burden on the builder.  We could charge less than what is presented. 

 

Mayor Hansen said that Council Member Seiler should take this back to the Transportation Board and have them make a suggestion to the Council.  He asked her to tell the Council what they feel would be justified in paying.

 

HODGES CANYON ROAD DISCUSSION

 

Mr. Linford said that they are just wrapping up the traffic study for the Hodges Canyon Road.  He said that if UDOT approves it we should be able to get by without a turn lane for the present time.

 

We still need to complete the design of Hodges but they are waiting for the decision on the turn lane.  Then they will work on completing the design of that road.  Mayor Hansen said that we need to work on drainage and do a landscape type of retention. We need to get all the utilities completed there.

 

The 3rd west turn lane will not be constructed this year.  They will get it designed this year and get it to UDOT for approval.  We should be able to start it in the spring.

 

BUSINESS LICENSE DISCUSSION AND APPROVAL

 

Bear Lake Vacation Rentals, Joyce McCown

 

Ms. McCown explained that she wants to do property management for larger homes and Condos.  She will take the reservations for rentals and do the cleaning and upkeep.  She does have a state sales tax number for this business and is aware of what she needs to collect for the correct taxes. 

 

Council Member Leonhardt explained that he is working on an ordinance for the short term rentals.  He requested a list of homes that she will be renting so we are aware of the locations under her business license.

 

Mayor Hansen said that we are really interested in trying to avoid problems with the short term rentals and the neighbors.  A concern with homes that are rented out is that there is not as much respect by the renters to the neighbors in the area around the properties that are rented out.  Ms. McCown explained that their policy is that there is no noise before 9:00 a.m. and after 10:00 p.m. and she has a no tolerance policy.  She said that there is a large deposit required to rent and if they are too noisy then they will be asked to leave and they won=t get a refund.

 

She said that she is here most of the summer but not in Garden City, she is usually in Fish Haven.  She lives in Arizona.

 

Council Member Schnetzer asked about adequate parking for all their vehicles and toys that they bring. 

 

Council Member Leonhardt said that we are not opposed to this type of business, there are just some things that have been happening that need to be addressed.

 

Council Member Seiler asked how Ms. McCown will know if there is a complaint made on a renter.  Ms. McCown explained that if the Sheriff is called he would know who owns the property and contact them and they would contact her.  Council Member Leonhardt said that would be handled with the Town through our list of the properties that she rents.  Council Member Seiler asked if part of the deposit could be kept due to noise.  Ms. McCown said that is not in the contract but she would tell them to leave if they are too noisy and they would not get a refund.

 

Council Member Schnetzer asked about the standards or requirements of the home for the rental.  Mayor Hansen said that is part of the building inspection process.  Council Member Leonhardt said that he is still working on this ordinance and we need to work this out so it is best for everybody.

 

Council Member Leonhardt made the motion to approve the business license for Bear Lake Vacation Rentals.  Council Member Seiler asked if the sales tax and resort tax are collected and reported at the same time.  They are on the same form from the State.  Ms. McCown will check with the State to see what the correct tax is.  Council Member House seconded the motion with the stipulation that she will turn over the list of clients to the Town. Council Member Schnetzer asked about the parking issues and how to control that.  The Council said that it would go back to the CC&R=s of the subdivision.  Mayor Hansen said that the Town has addressed the minimum number of parking but not a maximum and we may need to address that in our ordinances.  Council Member Schnetzer said that if we grant the license it may put Ms. McCown in a bad situation when there isn=t adequate parking.  Council Member House said that if we grant the business license then the parking is under her business license and we can work on the issues.  With it being under her umbrella of a business license then there is some control if there is a problem and she can try to help regulate that.  Council Member Leonhardt said that we are still working on the ordinance.  All in favor and the motion carried.

 

Ms. McCown has inspected each residence so that she knows what there is.

 

 

ORDINANCE DISCUSSION AND APPROVAL

 

Ordinance #07-09, An Ordinance of the Town of Garden City, Utah, stating the Administrative Code Enforcement Program.

 

Council Member Seiler said that this ordinance covers enforcement of all the ordinances not just building.  This ordinance gives us the teeth and the procedure to enforce our ordinances according to state code.  Mayor Hansen said that if we have this ordinance in place then we need to have someone in place to enforce the ordinances.  Council Member Seiler said that Mr. Hobbs and Mr. Abraham have a piece of enforcing the ordinances, what they have jurisdiction over, but what about the other ordinances?

 

Council Member Leonhardt said that we are close to having our own law enforcement for the Town, the time is close that we need someone.

 

Ms. Merle Spence said that at one time they said that if we have an officer in Town he could enforce the radar in Town we could generate a lot of funds for Garden City.  Mayor Hansen said that we would also have to hire our own attorney to prosecute the violation, the Rich County Attorney said that he won=t enforce our ordinances/tickets.  We would also have to negotiate and pay for jail time if they have to go to jail.  It would all be very expensive and we just need to make sure we can afford to pay for this program. 

 

Council Member Leonhardt said that it could be a negotiation with Rich County because they  pay a lot of overtime for their law enforcement and we can negotiate with them with the overtime and their jail time.

 

Council Member Seiler said that this ordinance is more than just traffic, it would be to enforce all  the ordinances, but we would have to hire someone to enforce them.

 

Mayor Hansen suggested that we tell the attorney that we are only interested in enforcing our own ordinances.  We are not interested in getting someone that is post certified, just a more powerful way to enforce our ordinances.  We also need to invite him to the next Town Council meeting.

 

Ordinance #07-14, An ordinance creating regulations for cutting or boring through any Garden City Roadway.

 

Mr. Jason Linford handed out a drawing of the requirements for a cut.  He also suggested that we include effected parties to be notified.

 

Council Member House made the motion to accept Ordinance #07-14 for creating regulations for cutting or boring, with the typo error being corrected and the Sunrise Engineering spec sheet included.  Council Member Leonhardt seconded.  Council Member Seiler corrected a few typos on the ordinance. 

 

Council Member Seiler said that we may need to include accidental or unintentional damage to property and also a penalty.  

 

Mayor Hansen said that there are enough changes and additions to the ordinance that he would like to see the changes and bring it back next month.  Council Member Seiler will make the changes to the ordinance and have it ready for next month.

 

Ordinance #07-15 An ordinance to update the definition of a cul-de-sac and a lot.

 

The Planning & Zoning Commission held a public hearing for this ordinance.  One of the suggestions during the meeting was to change the description of a lot.  If we change it in this section it will also need to be changed in 11A so it is consistent.  The Council agreed to make a minor change to the lot description.

 

The Council discussed the cul-de-sac definition.  Council Member Leonhardt said that the Fire Code requires a larger cul-de-sac turn around than 50'. Council Member Leonhardt said that if the Council is going to make some changes to the ordinance he would like some time to look in the state fire code. 

 

Council Member Seiler said that she has a less bulky description of a cul-de-sac, which she read to the Council.  She will make all the necessary changes to the ordinance and bring it back for the next Town Council meeting.

 

Ordinance #07-16, An ordinance requiring a cash deposit, bond, or irrevocable letter of credit on improvements in a subdivision.

 

Mayor Hansen explained to the new Council Members why we need to require bonds or letters of credit for the new subdivisions.  Right now we require a letter of credit or cash deposit and the attorney suggested that we give the option of accepting a cash deposit, a bond or a letter of credit.  He explained that there are some problems with a letter of credit in that if the developers credit goes bad or the pass away the letter is no longer good.

 

Council Member House made the motion to accept ordinance #07-16 with the change to the amount being 120% of a reasonable amount.  Council Member Leonhardt asked who sets the reasonable amount.  Mayor Hansen said that the Planning & Zoning Commission approves the amount and they forward it to the Town Council.  The Town Council has final say.  Mayor Hansen said that it needs to state 120% of the engineers final estimated cost.  Council Member Leonhardt seconded the motion.  All in favor and the motion carried.

 

Ordinance #07-17, An ordinance requiring a cash deposit, bond, or irrevocable letter of credit on improvements in a subdivisions.

 

Council Member Leonhardt made the motion to approve and accept the ordinance #07-17.  Council Member House seconded the motion.  All in favor and the motion carried.

Ordinance #07-18, An ordinance requiring a cash deposit, bond, or irrevocable letter of credit on improvements in a Manufactured Home Park.

 

Council Member House made the motion to accept ordinance #07-18 with the change from mobile home park in G. to manufactured home park.  Council Member Schnetzer seconded the motion.  All in favor and the motion carried.

 

Ordinance #07-19, An ordinance requiring a cash deposit, bond, or irrevocable letter of credit on improvements in a Recreation Vehicle Park.

 

Council Member Leonhardt made the motion to accept the ordinance #07-19 with the change from mobile home park to manufactured home park.  Council Member House seconded the motion.  All in favor and the motion carried.

 

Ordinance #07-20, An ordinance to change the requirement that the final plat be prepared and presented on a sheet of approved tracing linen or matte Mylar following final approval.

 

Council Member Leonhardt said that he would like to add the Fire District as a signature block on the final plat, they would like to be able to sign off on the plat.

 

Council Member House made the motion to accept ordinance #07-20 with the change to add the signature box for the Fire Chief.  Council Member Seiler seconded the motion.  All in favor and the motion carried.

 

Ordinance #07-21, Discussion regarding ordinance #11C-400, Motor Vehicle Access.

 

Council Member Seiler said that this is such a confusing ordinance and she has worked with the Town Engineer and they feel that it should be more specific. She said that it are good parts to the ordinance but they are not very clear.  Mayor Hansen said that this is the ordinance that should control how people access the public roads for commercial and also private drives.  It should also create a safety zone.

 

Council Member Seiler said that she will continue working on this ordinance and asked for some input from the other Council Members to help put it together.  She will keep working on this ordinance and will bring it back next month.

 

Ordinance #07-22, An ordinance updating the regulations for operation and use of off-highway vehicles within the Town limits of Garden City.

 

Council Member Seiler passed out the updated LTAP map to the Council.

 

 

 

 

Kimball Lane ATV Discussion

 

Council Member Seiler stated that there is a question on ATV=s being used on Kimball Lane.  Mayor Hansen explained that the lane was deeded to Garden City approximately 5 years ago, at that time it was an improved dirt road.  Mr. Bryan Burr came to the Town Council and asked if he could pave Kimball Lane and the Council gave him permission to pave that road.  Mr. Burr said that at the time he paved the road he requested that we leave it open to ATV=s.  He said that was a stipulation of paving the lane.  Mayor Hansen said that he doesn=t remember that there was a discussion of ATV=s when they paved the road.  Council Member Leonhardt said that he remembers a comment but he is not sure whether it was a specific comment or maybe just a general comment that the Town would honor the ATV=s, but he doesn=t remember the specific conversation.  Mayor Hansen said that the problem is that Kimball Lane goes nowhere that gives access, they would have to go on the highway or through private property.  Council Member Leonhardt said that we could open Kimball Lane but they are on their own and if they get caught on the highway, they will be ticketed.  Council Member Leonhardt said that he doesn=t have any issues with Kimball Lane being opened for ATV=s.  They can park their trailer on the bottom of the lane and travel on Kimball Lane and through Sweetwater and to the Forest Service Land.

 

Council Member Seiler explained that she negotiated this with Mr. Mark Chugg.  Mr. Chugg took this issue to the HOA and they prepared a letter addressed to the Town Council stating that if Garden City would open Kimball Lane they would allow ATV=s access to the Forest Land through the private roads of Sweetwater, but there were stipulations.  Council Member Seiler read the letter to the Council.  They want to be able to go to the beach, which we can=t grant that access legally because we don=t have any property to allow the access to the beach.  She is working on a solution to the problem.  Mayor Hansen said that we can work with this but we can=t grant them permission to ride on the highway, that is a state issue.

 

Our response to the HOA will be that we can open Kimball Lane to the highway but we can=t grant permission to ride along or on the highway.  Also, we can=t regulate the 25 mph because our ordinance states 15 mph.   We need to suggest to them that they post the speed limit.   We support what they want but we can=t condone riding parallel to the highway.

 

Council Member Seiler said that she will pass on the information to Sweetwater that we will open Kimball Lane from the highway to the dumpsters, we will support them but we can=t condone them riding parallel to the highway.  Council Member Seiler will prepare a response letter to the HOA.

Council Member Seiler reviewed the changes to the ordinance with the Council.

 

Council Member Leonhardt made the motion to pass ordinance #07-22 with the corrections and additions.  Council Member House seconded the motion.  All in favor and the motion carried.

 

 

 

Buttercup Subdivision ATV Use Discussion

 

Council Member Seiler said that she talked with Mr. Steve Bilboa regarding the dedication of the roads in Buttercup Subdivision.  They don=t want to dedicate them to the Town at this time, until they have ATV access to public lands.  Mr. Bilboa suggested that they keep the deed to the roads and Garden City could just maintain them under the SID agreement.  Mayor Hansen said that we can=t contract with them because they are a private entity.  Council Member Seiler said that they want to be able to ride their ATV=s and so they don=t want to dedicate the roads until then.  Mayor Hansen said that we can=t maintain the roads until they are dedicated because once we do then we will have every private subdivision coming for maintenance of their roads. They will either dedicated the roads or they will have to maintain their own roads.

 

Council Member Seiler asked if that could effect the entire SID agreement.  Council Member Leonhardt said that it should be in the original SID agreement that they have to dedicate the roads to Garden City and if not then they are in violation of the contract.  We need to make sure that is written up that way in the agreement and tell them that we need the roads dedicated to Garden City or we can=t continue to maintain them.  Council Member Schnetzer said that Mr. Bilboa  does not want to renege on the agreement he just wants to postpone it for awhile to allow them to ride their ATV=s in the subdivision until there is access to a riding area.  She said that he is willing to compromise on the issue.  Council Member Leonhardt said that we did talk about this prior to the SID agreement and it was agreed that they could ride them in the subdivision.  Mayor Hansen said that we made a promise that we can=t uphold, but after looking at state code we couldn=t honor that.

 

Council Member Seiler said that we should make 1st west is a priority and that could take care of the problem because 1st west does have access to riding areas.  We do need to get more land dedicated from Buttercup and 1st west before we can get a trail or access there.

 

Ordinance #07-23, An ordinance regulating the Procurement System.

 

Council Member Seiler said that she would like to have, as part of this procedure, uniform forms for all requests, bids and purchase orders.  She would like something more formal.

 

Council Member House made the motion to accept Ordinance #07-23, an ordinance relating to procurement.  Council Member Leonhardt seconded the motion.  All in favor and the motion carried.

 

Chapter 6-100, municipal improvements needs to be abandoned or changed to refer to this ordinance.

 

Review of Proposed Amendment to Ordinance Regarding Short Term Rentals

 

Mayor Hansen said that we need to know what the properties are to help get this thing under control.

 

Council Member Leonhardt said that when this type of a business comes in for a business license the Building Inspector, Fire Department and the Health Department inspects the property of every rental to make sure everything is compliance.  It is not a major burden of what they look for but they watch for safety issues.  He said that we need to create a check sheet for the inspections that need to be done and he will get a checklist from another municipality for these inspections.

 

Council Member Seiler said that in the state code regarding rent and fee control, a Town may not enact an ordinance or resolution on these type of rentals without an approval of the legislature.  That has to do with rent and fee control but in the next section it states that this section does not impair the right of the Town to enforce the zoning, building and planning authority on these type of rentals, so we can regulate the use. 

 

Mayor Hansen said that there is a difference between someone who rents all year and someone who rents for weekends.  This ordinance only refers to short term rentals.  The rentals are a business and should have a business license.

 

Council Member Leonhardt said that he is still working on this ordinance and he wants to still work with some of the property managements that are working in Town.

 

BUSINESS LICENSE DISCUSSION/APPROVAL

 

Hobbs Construction & Water System, LLC, Travis Hobbs

 

Mr. Hobbs said that he works for the Reserve part time inspecting their lines and he would like a business license to do this business.  Everything should be ran out of his truck.  He won=t have equipment or water parts at his house. 

 

Council Member Seiler asked if there was a conflict of interest with this.  Mayor Hansen said that the only conflict of interest would be if he charges someone personally to do work while he is working for Garden City. Council Member Leonhardt said that he is okay with this as long as there is no conflict with his responsibilities with the Town.  Mr. Hobbs said that there shouldn=t be unless he has to take some time off his town job to do work for someone else. 

 

Mr. Hobbs said that he needs a Garden City license because he lives here and so that he can do flatwork for someone or if someone needs help fixing a water line on their own property.

 

Council Member Seiler said that he will need to be very clear that when he does this he tells the people that he is working for himself and not working for the Town at that time. 

 

Mr. Hobbs said that he is working on getting his state tax number and he will get a letter from Mr. Terry Allen that it is okay to work from his house.

 

 

Council Member Leonhardt made the motion to accept with the stipulation of the letter from Mr.  Allen and the state tax number.  Council Member House seconded the motion.  All in favor and the motion carried.

 

FINAL BUDGET DISCUSSION/APPROVAL FOR FISCAL YEAR JULY 1, 2007 THROUGH JUNE 30, 2008

 

Mayor Hansen went over the General Revenue budget line by line.  The Council made a few changes and the revenue balance will be $833,100.

 

Mayor Hansen went over the General Expenses budget.  There was significant discussion regarding the roads and getting good figures for road projects.  The Council made a few changes to the budget and the expenditure balance will need to balance with the revenues. 

 

Mayor Hansen reviewed the Enterprise budget with the Council.  He also explained the large purchases that need to be made during the next year. 

 

Council Member House made the motion to approve the proposed budget for the fiscal year July 1, 2007 through June 30, 2008 as outlined with the changes.  Council Member Leonhardt seconded the motion.  All in favor and the motion carried.

 

UPDATE OF PROGRESS FOR THE NEW LIBRARY AND TOWN HALL

 

We are still waiting for the property report, which will outline the ownership of the property around this building.  Once we get that information we will go to the Fire District to see what they are willing to pay for the building.  Mayor Hansen said that we need to make some contingency plans for what we need to do and then we can go to Rural Development and see what they have available.

 

DISCUSSION/APPROVAL OF FINAL LIST OF DELINQUENT ACCOUNTS FOR 2007 FOR THE BUTTERCUP SID

 

We only have one property owner that hasn=t paid their assessment that we need to put a lien on the property.

 

Council Member House made the motion that the property owned by Christy Hobbs be placed on the delinquent tax role as the letter dictates.  Council Member Leonhardt seconded the motion.  All in favor and the motion carried.

 

MISCELLANEOUS ITEMS

 

Outdoor movies at the park.

 

We have had a property owner request that someone do outdoor movies at the park.  The Council agreed that there would be issues with the adjacent property owners and therefore will not allow that.

New Planning & Zoning Commission Member

 

Mayor Hansen will pursue getting someone on the Board.

 

Town Newsletter

 

The Council decided that we get great coverage in the newspapers so we will discontinue the newsletter on the website. 

 

The Sewer District has requested that they use that page on our website for their information.  Mayor Hansen said that they can use that page.

 

COUNCIL MEMBER REPORTS

 

Council Member Seiler asked about the Town Employee doing the concrete work on the main street sidewalks.  The policy is that we pay for concrete and the property owner provides the labor.  We now have the equipment and the Town Employee can do the work, so do we want to do all the work, and if so, what do we want to charge.  Mayor Hansen said that we just need to get it  done, so we will do the job and not charge the property owner.  We will charge Lutz because that is the agreement with them.  Council Member Seiler is working on a sidewalk policy to clear up the issues.

 

Mr. Scott Bessinger has dug up 200 north to run the water line and it is still torn up.  Mayor Hansen and Mr. Hobbs will look at that to see what happened. 

 

Council Member Seiler explained that Mr. & Mrs. Davis is not happy with what was done on  their property.  Mr. Davis wants his gate replaced and some additional boulders.  Mayor Hansen said that we need to get it done.  Council Member Seiler will contact them to work out the boulder issues.

 

Council Member House said that Planning & Zoning Commission had a question on subdividing in a subdivision to be able to sell separate halves of a town home.  Mayor Hansen said that the person that wanted to do this withdrew his application and he will sell the unit as one.

 

Council Member House said that the property for the trailhead that was owned by Mr. Fisher has been sold to the State Parks and the Town should be able to do work on it.  Council Member House will get a letter from the State Parks stating that we can do work on that property.  Mayor Hansen will work on using the funds for the parking improvements and the restroom.

 

The Clerks had a question on people requesting copies of records and what to charge. The Council agreed that we need to charge a $5.00 flat rate plus a copy charge and if it takes additional time to research then it is $15.00 per hour.

 

 

 

DISCUSSION REGARDING COMPLETION OF ELKS RIDGE PHASE I AND CONTRACT WITH TBP CONSTRUCTION TO COMPLETE THE WORK

 

Mayor Hansen explained that Elk=s Ridge, Phase I improvements are not complete and we are getting substantial pressure to get it complete.  The power is done the sewer is done and the water system is close to being finished.  We can=t issue building permits until the utilities are complete.  Mayor Hansen explained that Garden City owes Mr. Smith $60,000 for our portion of the water tank.  We made an agreement with Mr. Troy Petersen to finish the tank and the water system in the subdivision for the $60,000.  He will also do the disinfecting and cleaning.

 

We need to have a contract and make the agreement with Mr. Smith and Mr. Petersen.  Mr. Smith has signed a letter stating that it is okay to release the funds to Mr. Petersen so he can finish the project.  Mr. Petersen said that he can complete the project and have it running in 4 weeks.  Mayor Hansen did contact the power company and everything has been complete.

The Council agreed to go forward with the agreement and have TBP finish the project for the $60,000.

 

PAYMENT VOUCHERS

 

Council Member Leonhardt made the motion to pay the bills as presented. Council Member House seconded the motion.  All in favor and the motion carried.

 

ADJOURNMENT

 

There being no further business to discussion, Council Member Leonhardt made the motion to adjourn the meeting at 9:40 p.m. Council Member House seconded the motion.  All in favor and the motion carried.

 

APPROVAL:                                                                    Attest:

 

 

 

_____________________________________           _________________________________

Kenneth Hansen, Mayor                                         Town Clerk