Meeting Minutes April 2006
MINUTES OF THE
MEETING OF THE
TOWN COUNCIL OF
GARDEN CITY, UTAH
The Garden City Town Council held their regularly scheduled meeting on April 13, 2006 at the Garden City Office, located at 145 W. Center (Logan Road). Mayor Hansen opened the meeting at 7:00 p.m.
Council Members Present:
Kenneth Hansen, Mayor
Council Members Excused:
Mayor Hansen welcomed everyone to the meeting.
PRESENTATION OF PLAQUE TO LANA HODGES FOR HER SERVICE TO GARDEN CITY
Mayor Hansen explained that Ms. Hodges is not here yet and asked to move #2 to an appropriate time when she is here. There was no objection from the Council.
BUSINESS LICENSE DISCUSSION/APPROVAL
Harbor View Restaurant, Mike Sheehan
Mr. Sheehan explained that he would like to open a restaurant in the lower level of the Harbor Village Resort building. They want to cater to the people in town and in the condos. They want to have Southern fried chicken for the basis for their catering. They will serve steak and seafood in the restaurant. They do have the sales tax number and he will make sure it is registered to the Town of Garden City. Mr. Erickson said that they don’t need to make any changes to the building, it will be the same as when it was Aaromas.
Council Member Leonhardt made the motion to accept the business license for Harbor View Restaurant with the stipulation that they will get a letter from Mr. Frank Smith stating that it is okay for them to do business in the building. Mr. Smith is the owner. Council Member Satterthwaite seconded the motion. All in favor and the motion carried. They will also need to get the health department certificate.
Patrick Rogers Contracting LLC, Patrick Rogers
Mr. Rogers explained that he would like to construction in Garden City. He is working for himself right now doing freelance carpentry work. He lives on Sweetwater Parkway and that is where the business will be located. He does have a contractors number which is listed on the application, it’s a B100. Mr. Erickson said that we don’t require anything else from him.
Council Member Satterthwaite moved to approve the business license for Patrick Rogers Contracting to conduct contracting. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
Holey Cow LLC, Krista Klien
Ms. Klien is not in attendance at this meeting. Mayor Hansen asked for consideration to re-address this agenda item at another time during this meeting if Ms. Klien shows up. The Council agreed.
Doug Backhoe Service, Doug Taylor
Mr. Taylor is not in attendance at this meeting. Mayor Hansen asked for consideration to re-address this agenda item at another time during this meeting if Mr. Taylor shows up. The Council agreed.
Stone Ridge Wellness, Chad Duncan
Mr. Duncan explained that this business will be downstairs across the hall from the restaurant at Harbor Village. It will be a complete overall wellness business. He explained that he already received approval for the business under his name, he would just like to expand the business under a different name. Mr. Erickson explained that Mr. Scott Gough is working on some issues that they need to do fix, such as the laundry storage and the exit’s. They will clean up the area and remodel the room. He will be okay then as far as the building is. They can come in the ground level for ADA.
The business will require a state license and we have the number on the application. Mr. Duncan hasn’t checked into the sales tax issue yet but he will check on it and make sure that it is registered to the Town of Garden City.
Council Member Satterthwaite move to approve the business license for Stone Ridge Wellness with the information on the sales tax number. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
Request for a Farmers Market, Paul Lamborn
Mr. Lamborn is not here at this meeting, he will be back next month.
APPLICATION FOR RETAIL BEER LICENSE DISCUSSION/APPROVAL
Harbor View Restaurant, Mike Sheehan
Mr. Sheehan is requesting approval for an on-premiss beer license. Mayor Hansen asked if they will need to separate age groups in the restaurant? Mr. Sheehan said they won’t have to do separate areas because they are just serving beer, not hard alcohol. This is a type of license that must be approved and regulated by the state. Council Member Satterthwaite said that our ordinance indicates that the person who is applying for the license must be the owner operator. Mayor Hansen said that Mr. Sheehan will be the owner of the business. Mr. Sheehan explained that he has been a resident of Utah for over a year.
Council Member Satterthwaite made the motion to approve the retail beer license for an on- premiss beer license for Harbor View Restaurant, Mike Sheehan. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
SWAN SPRING CULINARY WATER PROJECT TREATMENT PLANT UPDATE, Jason Linford
Mr. Linford explained the issues that have been going on with Wildlife Resourses and the property needed for the treatment plant. They want a land swap for the property that we need. The treatment plant, tank ect will take about 1 acre but we should have 2-3 acres in case we need to expand. They think it will take about 3 months to get through the approval process. That much of a delay may affect the funding.
We received 2 comments on the Environmental Assessment done by the RDA. One was from the Wildlife Resources and we have been trying to work with their issues. The next step will be to complete a FONSI (Finding of no significant impact) and that takes 30 days. We can’t do the FONSI until the issues are resolved with Wildlife Resourses. The RDA needs to obligate their funds by the end of June. If they are not able to obligate the funds by June then the Fed’s will take the funding back to use for another project. Then we will have to wait until there are re-allocated funds within the State of Utah and that may not happen until October, 2006. We have $700,000 in grant money contingent on this going through. The property is controlled by the Fed’s and managed by the Wildlife Resources.
The Division of Drinking Water issued the mandate that we need to be constructing this summer. They know the issues that are going on right now. Mr. Linford spoke with the Division of Wildlife Resources and they want a letter from us explaining the issues going on right now and they may be willing to work with us on the deadline. He also talked to them about the funding issues. They don’t want to fund the entire project but with the current problems they are open to the idea of taking another look at the funding in case this does fall through with RDA. They may be willing to fund the entire project. They do not give grant money. They do some no interest or very low interest loans. It could be a benefit for us because it will shorten the length of the loan. It may raise the monthly fee a dollar or two per month but for a shorter loan length.
Mayor Hansen explained that there may be a possibility of moving the plant to another spot in the same area. He has talked to a couple property owners in that area and it may be an option for a land swap for improvements to the road or water connections. We will continue to look at the best option for the Town. He will continue to work with them. He is planning on meeting with them next Saturday to discuss the options. Mayor Hansen requested approval from the Council to have the property surveyed to make sure it will work. The Council agreed with the survey.
Mayor Hansen said that if we have to go to the next funding cycle with RDA there is no guarantee that we will get the money or the grant again. RDA said that they will commit the funds if we have an agreement with the property owner.
Mr. Linford said that the plant design is going forward and are approximately 75% complete. He is just waiting for the final decision on the placement of the plant. The placement of the plant won’t make a big difference in the design. The tank sites will work at either location.
UTAH HIGHWAY PATROL REQUEST, Mike Loveland.
Officer Loveland explained that the UHP patrol for Rich County was changed and now is under the jurisdiction of the Summit Wasatch region. He said that they began working in Rich County last summer and quickly found out that the local law enforcement does not have the enforcement needed for the summer weekends. He said that UHP have committed to give Rich County more help. He said that the problem they have is that the majority of his troopers live in Heber and it is a 2-3 hour drive to get here. He proposed that they target 4 of the busiest weekends during the summer and keep the officers here all weekend. He said that they need a place to stay for the troopers for those 4 weekends. That would be a 2 night stay each weekend except for Raspberry Days, which is 3 nights. He said he feels it will be a winwin situation. He said that there is a potential for something bad to happen here and the law enforcement needs more help. He said that the hotel room is a small price to pay for the protection.
Mayor Hansen said that his concern is that we rarely see any UHP in Garden City. Council Member Leonhardt asked why it went clear to Summit which is 2 ½ hours away and Cache is only 45 minutes? Officer Loveland said that moving Rich County under their jurisdiction
is a done deal and it is out of his hands. He is working on getting the officers in this area more often.
Council Member Leonhardt asked if they have talked to the County Commissioners to help with some funding. He explained that we don’t get any of the revenue from the law enforcement, it all goes to the state and the county. Council Member Leonhardt suggested that we bring in a trailer for them. It will be tough to get some rooms now because they are all rented out for the busy weekends. Mayor Hansen said that there are a lot of the campgrounds that may be willing to accommodate them at no charge just because they are there.
Mayor Hansen said that we need to do what we can to help. We also need to encourage the County Commissioners to help. Council Member Satterthwaite said that it is a step in the right direction. Council Member Gray said that the per dium is reasonable and he has no problem supporting their request, it is a legitimate thing. Just the fact that they are here to ask and they are willing to help says a lot.
Sheriff Stacey said that the change was to help us where we seriously need the help. Sgt. Loveland has been a great help. They will work to get assistance from the County Commissioners also.
Mayor Hansen said that we should do what we can. Mr. Erickson suggested that we put a couple of the Troopers at Gators. Mayor Hansen said that we will see what we can come up with. Everyone will work on additional funding assistance from wherever they can get it.
ANNEXATION REQUEST DISCUSSION APPROVAL, Mark Stringham, Dan Stringham, David Wilkes
Mayor Hansen explained that this property is not adjacent to the Town at this time. The State Parks, Sunrise and Owen Wahlstroms is between this property and the Town limits. He explained that we would have to annex all the parcels in between to be contiguous. The property owners want to do a subdivision of the property and before they can go to the Rich County Planning & Zoning Commission they need a letter from the Garden City stating that we don’t have intentions of annexing this property.
Mr. Mark Stringham explained that he wants to do a subdivision and split it into three lots. They also want 3 water connections to the Town water system.
Council Member Gray said that the State issued a letter of support indicating that the have no problem annexing into the Town. Mayor Hansen asked if we could get an agreement from the property owners between the State Parks property and the Stringham property. If we could get them to agree we could annex the whole area. Mr. Stringham said that he would be willing to annex but he would like to get started on his project soon. He said that the lots would be subdivided so that if they were annexed into the Town later they would meet the Town requirements. The Council agreed to contact the property owners and start the process of the annexation of the properties on the west side of the highway and to include the marina.
Council Member Gray made the motion to proceed to move toward annexing 5 parcels, including the property that is owned by Mr. Mark Stringham rather than annex the single piece of property. Council Member Satterthwaite seconded the motion. All in favor and the motion carried. Mr. Stringham asked if they would be able to proceed with the subdivision. Mayor Hansen explained that we shouldn’t hold up Mr. Stringhams project if the other property owners are not condusive to the annexation. Mr. Stringham requested a letter from Mayor Hansen stating that we are not interested in annexing in the immediate time future and that he is okay to move forward in the subdivision process. Mayor Hansen requested approval from the Council to write a letter if we don’t get a favorable responce from the other property owners on the annexation.
Mayor Hansen stated that Mr. Stringham has water rights to trade for the water connections. He explained that we are relunctant to allow water connections outside the Town limits without them annexing because they are receiving Town services without paying the Town property taxes.
If we can’t get the okay from the other property owners then the Council agreed that Mayor Hansen could write the letter to the County Commissioners. Council Member Leonhardt wants to give the people a fair amount of time to make a good decision on whether they want their property annexed.
DOUG TAYLOR BACKHOE SERVICE, Doug Taylor
Mr. Taylor said that he just wants to do construction work in the Garden City. He will not have a yard or a storage site here. The license number on the application is a Utah State Contractors License number, it’s an E100 and B100.
Council Member Satterthwaite moved to approve the request for a business license for Doug Taylor Backhoe Service. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
PLANNED UNIT DEVELOPMENT PLAT DISCUSSION/APPROVAL, Lockwood Development, Jay Chistopherson, Bryon Lyon, Dennis Bullock
Mr. Lyon explained that they met with UDOT and they revised the Traffic Impact Study. They are just waiting to hear from them on the new TIS. They are planning on doing a left turn lane into their project. Mr. Linford said that he hasn’t seen the storm drainage plan. Mr. Lyon will get that to him. The bike path cross section has been added to the plans. They are not intending to put in the OHV trail but they will dedicate the land to the Town to develop it. They have the dumpster locations on the plat.
Mr. Lyon expained that they meet with the Planning & Zoning Commision and they had some stipulations. One stipulation is that there is no parking on the street. They also need restrictions on the RV parking. They required open space outlined on the plat. They want maintenance on the detention pond. They are doing individual popane tanks, Mayor Hansen suggested that they bury the propane tanks in the facility and then run lines to the homes with a meter. They will read the meters and bill the homes individually. That is just a suggestion.
They are asking for conditional approval based on UDOT approval. Mayor Hansen read through the conditions from Planning & Zoning Commission which indicate that they also need a letter of credit. Mr. Bullock said that the bank will work that out as soon as it is approved. Mr. Lyon showed the plan for the open space. They are also planning on improving a trail along the edge of the project for open space. Maintenance of the retention pond will be the HOA responsibility. They agreed with the remainder of the conditions set by the Planning& Zoning Commission. Mayor Hansen said that we also need a contract spelling out who will maintain the roads and the water system in the subdivision. The contract should indemnify the Town. We also need to do the water share transfer, they need to be in the Towns name before he will sign the plat.
Council Member Leonhardt said that he requested two more fire hydrants, which need to be shown on the map. Other than that he was at the Planning & Zoning meeting and agreed with their stipulations.
They do have an easement approval from Frank Smith. Council Member Satterthwaite asked if their access onto the highway will affect 300 west. Ms. Sharlotte Wride said that she went to the meeting with UDOT and they said that if there is an intersection then it has to be a continuous left hand turn lane. Mr. Lyon said that they did get the variance from UDOT. When the Town puts in an intersection then they will need to have a left hand turn lane.
The final overall plat was presented to the Council but there is nothing in any of the minutes that it was ever approved.
The Council discussed the possibility of continuing the roads to the edge of the project for future development, for the adjacent property owners. Mr. Bullock said that they are willing to negotiate and work with the adjacent property owner on access to their property if they are willing to work with them. There is not really a viable access for that property
Mayor Hansen asked if it is appropriate to go forward on the plan if the Planning & Zoning Commission has not given approval on the master plan. Mayor Hansen suggest that we make a motion to approve Phase I of the Lockwood Development and send the overall master plan back to the Planning & Zoning Commission for approval.
Council Member Gray made the motion to approve Phase I of the Lockwood Development following the Planning & Zoning Commission provisions and the provisions regarding the maintenance of the roads, the water lines, the water shares being in the Towns name, the storm drainage being taken care of and the additional fire hydrants. Council Member Leonhardt seconded the motion. Council Member Satterthwaite asked if 300 west is a done deal and will it be completed before this project? Mayor Hansen said that he has talked to Frehner Construction and 300 west is one of their next projects to complete. The property issues have been resolved. Council Member Satterthwaite said that she is concerned with the length of the conditions, just the number of things that need to be completed appear to be significant. She is also concerned that we are not considering the access for the adjacent property owners. Council Member Leonhardt said that we are not approving the part next to the adjacent property owner at this time. That is a future phase and we can address the access at that time. A roll call vote was taken: Council Member Leonhardt, for; Council Member Gray, for; Council Member Satterthwaite, opposed. Motion carried.
BUTTERCUP WATER COMMITTEE, Sharlotte Wride, Steve Bilabo, James Schnetzer
Ms. Wride is the president of the POA. She explained that they came to the Council in October of 2005 and the Council agreed that we would have the water issue addressed. At that time Mayor Hansen told Mr. Linford to get started on a proposal. At that time a plan was approved and a cost was agreed. It was to put in new pumps, and run the system within the Buttercup subdivision. Mr. Linford explained that during the last Council meeting it was disucced what they can do without doing the full blown project. He said that he has a plan to raise the pressure up to about the 45 PSI. It would take them to what the state requires. The problem is with the fire flow pumps. They can get the pumps for around $5,000. But the cost for the fire flow pumps, for a variable speed drive which would provide 1000 gallons a minute, would cost around $20,000. Buttercup is serviced by a 6" water line which we couldn’t get 1000 gallons through on a consistant basis. The entire upper subdivision is a 6"line, the line that feeds the pump house is an 8" line. Mr. Linford said that we can fit the 50 - 200 gallon per minute pump in the existing well house. The 40-45 psi would be constant, it is a variable speed pump. This would include 2/120 gallon pressure tanks. The fire pumps would require an addition onto the well house. The existing tank would not be used.
Mr. Linford said that they could put in a backup generator or a static line and during a power outage they would be back to the current 20 PSI. Council Member Leonhardt said that the fire flow is an issue that he would need to check into.
Mayor Hansen said that a better solution is one that will come on line relatively soon with a new subdivision and a new water tank. It will provide Buttercup with better water flow, etc. Mr. Bilabo said that they are concerned with what they will do in the interim. Mayor Hansen said that we are doing the best that we can as we go along. Mayor Hansen said that he has asked Mr. Linford to come up with a solution that will be good for everyone and he is also asking the property owners to be patient with what we can do. Ms. Wride said that we need to stay within the law. Mayor Hansen said that he is considering another solution that will be coming on down the road that will take care of this entire situation. Mr. Bilabo said that the fire flow situation would be a liability that the Town would not like to take on. Council Member Leonhardt will test the fire hydrant at the top of the subdivision. Ms. Wride said that there are no guarantees of when the other projects are going to happen. Their problem is now and they would like to see a solution.
Mr. Linford said that by increasing the pressure to the homes, with the smaller pumps, the tank needs to come off lime. By increasing the pressure they would just be pumping water one direction through the 6" line instead of both directions from the pumps and also the tanks. To increase the pressure to the homes may decrease the water that can go to the system because it is not coming in both directions. Bringing the tank on line was to increase the pressure for the fire flow.
Mr. Linford said that his suggested solution is to purchase the pump for $5,000 for the pressure for everyday use. It would take approximately $20,000 to put the pump on line for the 1,000 gallon per minute for fire flow. It would involve a smaller pump and a larger pump that is in reserve for fire flow. Also, it would require an addition to the building and a generator. The pressure to the pump house is about 80 PSI. The lower homes may need a pressure reducer. Ms. Wride said that the POA would be willing to purchase and put on the pressure reducers.
These proposals are without 3 phase power, the variable speed drive acts as a converter. Mayor Hansen said that there is 200 amp there.
The generator that was installed at the south shore was around $60,000, but we can look for a generator that could cost less.
Ms. Wride said that she knows that the treatment plant is priority but this has nothing to do with the treatment plant. This is independent of the treatment plant. Mayor Hansen said that there may be some cost overrides that may come up that we are not aware of with the treatment plant.
Ms. Wride said that as they get more homes in Buttercup and get more population it will just get worse. She said that they are requesting a pump to take care of the extra PSI and the pump for the 1000 gallon per minute for the fire flow and then look into getting a generator. Mr. Bilabo said that he disagrees, he suggested that we need to get the generator or it will be a huge liability issue. Council Member Leonhardt said that he will test the fire hydrant.
Council Member Gray said that we shouldn’t put it off for another 6 months. We need to plan for the future. In this case it would be prudent to fix the issue now. His suggestion is to fix it now. Mr. Linford said that cost will be approximately $50,000 (all the pumps and the addition to the building, and that depends on if it is bid out or we have the Operator do it). The property where the pump house is located is common area. The building can be made what ever we want.
Mayor Hansen said that the motion was made in October to fix the problem. Council Member Gray said that we need a time frame. Mr. Linford said that they can have the design complete in 30 days. Mayor Hansen said that we will just give the project to Mr. Andersen to finish.
BUTTERCUP SID, Sharlotte Wride and Steve Bilboa
Ms. Wride said that they opened the bid for the project in February. They turned that over to the assessment group for the assesments on the lots. They also had to get an agreement from the contractor that if the project failed they would be responsible to pay it. They are very busy working on the roads. They just received approval from the attorney and all the papers have been finished. The investor is finishing their documents. They need to have another resolution approved. It is the final resolution, which has to be approved by the Council before they can go on with the next step. They need to have a meeting to pass the resolution then they have to notice for 20 days and then there is another 30 comment period. She said that we need to get the project to the contractor so he can get it scheduled for this summer. She is asking for the Council to consider having a special meeting to approve the Resolution and schedule the 3 special meetings. Mr. Linford suggested that they work in some contingency into the assessments just in case the project goes over the bid. Mayor Hansen said that it is fine to have a special meeting on Wednesday.
BALSAMORIZA DEVELOPERS CONTRACT, Norm Mecham
Mr. Mecham passed out an old agreement on the Balsamoriza Development, which was done prior to this Council. He said that there was nothing stated in the agreement as who installs the pump station. Mayor Hansen said that it has been the requirement that the developer install the pump station. Mr. Mecham said that he is fine with that. There is also a question on the water transfers and who will take care of the transfers. Mr. Mecham agreed that we should get that done and then apply for the extension as soon as possible. We need to make sure that this happens. We can stipulate the place where we transfer the shares to for 5 years. That way we can get the treatment plant in and then designate the rights to the treatment plant. Mr. Mecham explained the CFS with each water right and what it would service.
Council Member Satterthwaite said that we have a problem with the Westlake subdivision and their transfers. We need to work on that also. She said that they had some rights that should have been transferred. On the state records the filing numbers still show under Mr. Madsen’s name or his father-in-law, so we need to check on that also.
We need to get the rights transferred and then work on the extension. The Council agreed to work the transfers through Mr. Mecham’s attorney. Mr. Mecham said that he will take care of the transfer and make sure that it will happen.
Council Member Gray made the motion to allow Mr. Mecham to move forward on the water rights transfer and once the transfer has taken place then we apply for the extension. Council Member Leonhardt seconded the motion. All in favor and the motion carried. Mayor Hansen said that he is interested to see if the 3 cf has any additional value. Council Member Gray added to the motion that Mr. Mecham’s attorney also look into the 3 cf. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
Mr. Mecham said that if there happens to be a conflict of interest he will come back to the Council. Also, he is not opposed to helping with the costs as long as it is not a significant amount.
Mr. Mecham said that with the agreement there is no statement as to how many lots he can develop in exchange for the water he is transferring to the Town. Would the 1 cfs be adequate for the 700 families? Mr. Mecham said that if he pushed the property to the maximum density he wouldn’t need more than the 700 connections. He said that the zoning allows more than the 700. He would like consideration to use the water elsewhere if it is more than would be require for the 700 connections. Mr. Linford suggested that he have his engineer make a suggestion on what he will need for his development and the Council can review that proposal. That would give him incentive to do a less dense project.
Ordinance #06-01, An Ordinance to include a definition for Daycare/Preschool
Council Member Satterthwaite said that this was the definition that came from the Planning & Zoning Commission. She explained the changes that she suggested. She said that she went through the Utah State Code and she also called the Utah State Division of Licensing and they said that if you set out a rule for less than 5 children then the state would not be involved in the licensing. Mayor Hansen said that’s why we did it the way we did it so we could handle the young girls that babysit.
Council Member Satterthwaite said that the changes that she is suggesting are fairly significant and maybe should go back to the Planning & Zoning Commission. The Council agreed. She will outline the changes that were made so it is easier to review.
Ordinance #06-12, An Ordinance to include a definition for Daycare/Preschool (Alternative definitions proposed from Ordinance #06-01
This is the ordinance written with the changes that Council Member Satterthwaite suggested. This ordinance will go to the Planning & Zoning Commission for their review.
Ordinance #06-13, An Ordinance which extends the time impact fees can be collected for improvements to the culinary water system, road system and park and recreation areas for the Town of Garden City
Council Member Satterthwaite moved to approve Ordinance #06-13. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
Ordinance #06-14, Title 8, Chapter 114, An Ordinance to make changes to the Business License application process.
Council Member Gray explained the changes that he is suggesting to the ordinance. Mr. Erickson said that every business should have a Certificate of Occupancy from the Building Department and the Fire Department before they move in. Council Member Gray will have a final draft for the next meeting.
Conditional Use Permit Ordinance Discussion
We need to make changes to the ordinance and present them next month. Changes that need to be made are the approval by the Town Council and more description on running with the land.
Council Member Satterthwaite asked about the land use authority. Mayor Hansen explained that the Town Council is the Land Use Authority because we haven’t designated another board. He said that the Board of Adjustments are the appeal authority. Council Member Satterthwaite asked what authority the Planning & Zoning Commission has. Mayor Hansen said that they are an advisory board to the Town Council. He said that he doesn’t want to loose the right for the Town Council to be the last say. Council Member Satterthwaite said that is why we should give the Land Use authority to the Planning & Zoning Commission. The Council agreed to discuss this during the Planning meeting.
Beer license Ordinance
The County Attorney looked over our beer license and suggested that we review it. He indicated that the beer licenses are regulated by the state and so we don’t need very many regulations. Council Member Satterthwaite will look over the ordinance and present something next month.
Stay-N-Place Storage/Bear Lake Storage, requirement made during the February Town Council meeting that the owner of Bear Lake Storage provide a letter of credit by the March Town Council meeting.
Mayor Hansen asked to move item g of miscellaneous items on the agenda. The council agreed.
Mayor Hansen explained that we are here to talk about the remaining issues that need to be complete on the Stay-n-Place Storage Conditional Use Permit. Mr. Lantz said that he has been working with Mr. Erickson on some of the issues. He said that the cul-de-sac needs to be widened and he will take care of that. He will also work on the water line. We are requiring a full completed drainage plan.
Mr. McPhie said that when he purchased the project the agreement was that Mr. Lantz would take care of what the Town required. Mr. McPhie is in the bid process for the second phase of the project. He said that the cul-de-sac is an issue that needs to be resolved soon. The landscaping plan and the berms are coming as the phases come. He will get a landscaping plan. Mr. Lantz said that the berms are in place they are just over grown with weeds.
Mayor Hansen went over the list of what was required.
#3. They want to do the trees on the south side after the next building is built. They will have to move the fence to do the next phase. The south line of the fence is just put in temporarily so it can be moved. Mr. Erickson suggested a time frame or deadlines to get the berms and landscaping done. Council Member Gray suggests that the berms need to be weed free and kept nice and landscaping needs to be completed next spring.
#6. Hyrum will have the fence people come and make an 80' cul-de-sac. The deadline will be June 1, 2006.
#8. The deadline for the water connection to be completed and paid for is June 1st, 2006.
#9. The deadline for the complete drainage plan is June 1st, 2006.
#12. The fence that goes around the entire property will be moved to the proper place when the next phase is placed.
Mr. McPhie asked for a waiver of the letter of credit. If they don’t get the project done on time then we will bring them in again. They are not required to provide a letter of credit at this time.
Mr. Lantz said that he will complete the fence, a water line, water connection and the drainage plan. He is only required or involved in phase I. Mr. McPhie will be responsible for the rest of the project.
We need everybody to be aware of their needs for next years budget. The tentative budget approval needs to be done in May so we need the figures soon.
New Board of Adjustment member
Mayor Hansen said that he has talked to Ms. Jennifer Negus about being a new member on the Board of Adjustments. She has agreed to serve on the Board of Adjustments so Mayor Hansen is presenting her name for consideration by the Council
Council Member Leonhardt made the motion to approve the appointment of Jennifer Negus to the Board of Adjustments. Council Member Satterthwaite seconded the motion. All in favor and the motion carried.
Mileage Reimbursement Form
Council Member Satterthwaite explained the mileage reimbursement forms that she submitted. The Council agreed to adopt the form similar to the state form. She also suggests that we increase the amount of mileage reimbursement, but it must be done by changing the ordinance.
Pre-payment for water connections
Mayor Hansen explained that we have people who may want to purchase water connections in advance of the water treatment plant, which would be at a lesser amount. He suggested that we not do that unless they have a lot. We will discuss this further next month.
Land Use Regulation Seminar
Mayor Hansen said that Laketown would like to participate in our 3rd Wednesday meeting. Mayor Hansen said that would be fine, we can learn from each other. Council Member Satterthwaite and Council Member Seiler have registered to go to the Land Use Seminar. There is no cost for the class.
Verify list of statement of values
The council went over each item on the statement of values. We will also contact the Utah Local Governments Trust to do an audit of our property to make sure it is covered adequately.
Interlocal Agreement Creating the Utah Local Governments Trust.
We will prepare a resolution and present it during the next meeting.
New Library Renderings
Mr. Serviss is working on the renderings. Council Member Gray will check on it.
BUILDING INSPECTOR REPORT
Mr. Erickson said that we are at $73,542 in building permit fees and still have 3 months to go.
The new guys are hired and on their way.
Mr. Erickson explained that he approved the building permit for Mr. Norm Skanky but he missed the set backs and they are way off. They have the forms up to pour footings today. Mr. Erickson will write a letter to the Board of Adjustments and to the property owners. The Council agreed that Mr. Skanky will need a variance and it will need to be well documented.
The Council told Mr. Erickson that they appreciate what he has done for the Town and the County.
COUNCIL MEMBER REPORTS
The Council looked at the proposed street sign. We will order them for all the streets.
APPROVAL OF MINUTES
Minutes of the Town Council Meeting held on March 31, 2006
Council Member Leonhardt made the motion to approve the minutes of the Town Council meeting held on March 31, 2006 as written. Council Member Gray seconded the motion. All in favor and the motion carried.
Minutes of the Town Council Meeting held on March 9, 2006
Council Member Gray made the motion to accept the minutes of the Town Council meeting held on March 9, 2006 with the change to page 2. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
Minutes of the Public Hearing held on March 9, 2006
Council Member Leonhardt made the motion to approve the minutes of the Public Hearing held on March 9, 2006 as written. Council Member Satterthwaite seconded the motion. All in favor and the motion carried.
Council Member Leonhardt made the motion to go into executive session at 11:55 p.m. Council Member Satterthwaite seconded the motion. All in favor and the motion carried.
Council Member Leonhardt made the motion to go out of executive session at 12:15 p.m. Council Member Gray seconded the motion. All in favor and the motion carried.
Council Member Leonhardt made the motion to pay the bills as presented. Council Member Gray seconded the motion. All in favor and the motion carried.
Mayor Hansen said that the Building Inspector salary is $36,000 per year for each Inspector, plus $125 per year additional for each certification they get.
There being no further discussion Council Member Leonhardt made the motion to adjourn the meeting at 12:20 p.m. Council Member Gray seconded the motion. All in favor and the motion carried.