Meeting Minute April 2007


MINUTES OF THE

MEETING OF THE

TOWN COUNCIL OF

GARDEN CITY, UTAH

 

The Garden City Town Council held their regularly scheduled meeting on April 12, 2007 at the Garden City Office, located at 145 W. Center (Logan Road).  Mayor Hansen opened the meeting at 5:00 p.m. .

 

Roll call of  Council Members Present:             

 

Kenneth Hansen, Mayor

Margaret Satterthwaite

Elizabeth Seiler

Larry Gray

Brian House    

 

Others Present:

 

Kathy Hislop                Howard Wattleworth

John Abraham              Mel Larson

Jason Linford                Mitch Rabastein

Ray Elliott                     Nate Parry

Anita Weston               Darren Pugmire

Kent Fisher                  Cindy McLaughlin

Bobbie Coray               Josh Welch

Sharlene Millard           Dave Jensen

Gerald Hunsiker           Ryan Rogers

Jared Seamons             Kathy Webb

Dale Stacey                  Paul Webb

Mark Lee                     Pat Sorenson

 

Mayor Hansen welcomed everyone to the Town Council meeting.

 

APPROVAL OF MINUTES

 

Public hearing, March 8, 2007, Community Development Block Grant

 

Council Member Seiler moved to approve the minutes of the public hearing held on March 8, 2007 regarding the Block Grant.  Council Member House seconded the motion.  All in favor and the motion carried.

 

 


Public Hearing, March 8, 2007, Ordinance #07-08, an ordinance to establish regulations for the creation and passing of ordinances and resolutions which govern the Town of Garden City. 

 

Council Member House made the motion to accept the minutes of the public hearing held on March 8, 2007.  Council Member Satterthwaite seconded the motion.  All in favor and the motion carried.

 

Town Council, meeting, March 8, 2007 

 

Council Member Satterthwaite moved to approve the minutes of the Town Council meeting held on March 8, 2007 as prepared.  Council Member House seconded the motion.  All in favor and the motion carried. 

 

AWARD OF PLAQUES OF APPRECIATION

 

Mayor Hansen presented a plaque to Brian House who served on the Planning & Zoning Commission prior to serving on the Town Council.  Mayor Hansen said that he appreciates all the hard work that he has done for the Town while serving on the Planning & Zoning Commission.

 

Mayor Hansen explained that Council Member Satterthwaite will be leaving.  She will submit a letter of resignation and will be moving soon.  He explained that she has been extremely instrumental in making some good changes for the Town.  Mayor Hansen presented her the plaque in appreciation.

 

BUILDING INSPECTOR REPORT

 

Mr. Abraham passed out his report for the past quarter.  He explained that March was busier than the first of the year.   

 

Mr. Abraham has passed his test and will be getting his certificate for the last 2 licenses. He is now fully certified to do residential inspections. 

 

SWAN SPRING CULINARY WATER TREATMENT PLANT UPDATE, Jason Linford

 

Mr. Linford explained that the plans and the specifications for the treatment plant have been submitted to the required agencies for review.  The plans are complete other than some minor changes.

 

We have received preliminary approval from the County Planning & Zoning Commission for the Swan Spring Subdivision, Jim Peterson=s subdivision.  The original plat of that area was 500 - 600 feet to the west of where the lots are laid out on the ground.  Because we are doing a re-plat every one of the property owners will have to sign on the plat stating that is where their lot is on the ground.  


There are a few issues that we still need to work out with the power company.  We need to get a right of way for the power line.  The new power will be underground. 

 

Mr. Linford explained that they put together a conversion rate for the water rights in the spring into acre feet.  Not the water shares, just water rights on the spring.  The state recommended that we convert these from the CFS flows to acre feet flows. They can start the process to convert them over. 

 

The Bear Lake Special Service District is looking at an expansion of their boundaries.  That would include approximately 6400 homes build out, which includes from the state line to Sweetwater Hill.  It will be quite a bit bigger than what the Town limits are. 

 

The Council did make the determination, for water connection purposes, that half of the residents will be recreational users and half will be full time users and Mr. Linford based the calculations on that.  Mr. Linford explained the conversion rate table.

 

For 6400 build out units we would need 2240 acre feet per year to supply our water needs.  We would need to come up with additional acre feet to provide for the total build out.  By acquiring water shares from the water company, we will have enough water as long as we accrue water shares to be able to provide for the future needs as the Town continues to grow.  

 

A decision needs to be made as to what we want to do with developers who are not within the Town limits and don=t have water rights to trade with the Town.  He suggests that we charge them for the water connections, and he can come up with a fair market value.  It would need to be charged as an impact fee to be used to purchase additional water rights for the Town. 

 

Council Member Satterthwaite said that we are getting quite a few shares that are coming to the Town from the canal company and if a developer is above the canal how would a conversion take place for those who are outside the district of the canal company.  Mr. Linford said that they would need to draw from shares.  We would need to effect a change of use on the shares and turn them into culinary use.  We need to work with the canal company and find something that works for everyone.

 

The Council asked Mr. Linford to find a fair value for a developer to purchase water if they don=t have anything to trade and this needs to be done by resolution.

 

BUSINESS LICENSE DISCUSSION/APPROVAL

 

Mitch=s Grille/Metro South Catering, LLC., Mitch Rabenstein

 

Mr Rabenstein explained that he just wants to move Mitch=s Grille/Metro South Catering from Harbor Village to where Café Lago used to be.  He feels that is a better location.  He plans on being open year round. 

 


Council Member Seiler asked about parking and the health department.  Mr. Rabenstein explained that he has been working with the Health Department and will have all their requirements completed before he opens.  He will also work with UDOT and Mr. Parry regarding the parking issues on the bike path.  Council Member Gray said that we set a precedent with Funtime Rental and their parking issues.  He said that we put the burden on the business by placing the bike path where it is.  Mr. Parry said that there is ample parking behind the restaurant where they took down the motel.  Council Member Gray said that they have made the effort to supply parking in the back and they can=t do much more in the front because of UDOT.  Mayor Hansen suggested that the Town mark the bike trail in front of the restaurant with hash marks indicating no parking on the bike path.

 

Council Member House made the motion to accept the change of address for Mitch=s Grille/Metro South Catering.  Mayor Hansen asked the Council to address the request of Mr. Rabenstein to not have to pay for the business license again.  He paid for the new license in October and again paid to renew in January.  Council Member Gray said that according to the ordinance we don=t have the flexibility to allow a discount on the fee.  Council Member Satterthwaite seconded the motion.  All in favor and the motion carried.

 

Mr. Rabenstein said that he would like to get a beer license for that location, just a beer license.  He will come into the office to start that process.

 

Mr. Parry verbally gave his permission for Mr. Rabenstein to lease the building for his restaurant and he will have a 3 year lease.

 

AMERICAN WEST FINANCIAL, Howard and Dan Wattleworth

 

Mr. Wattleworth explained that he and his son are licensed in mortgage and securities and they would like to do mortgages in the area.  They have rented a office at the medical plaza.  It is just a month to month rental.  We would need a copy of that contract.

 

Council Member Satterthwaite moved to approve the application for American West Financial business license.  Council Member Gray seconded the motion.  All in favor and the motion carried.

 

Discussion regarding Business License conditions:

 

Lutz Construction, Darren Lutz

 


Mr. Darren Pugmire is representing Lutz Construction. Council Member Seiler explained that we have asked for the rocks along the bike path which they did but they didn=t identify a driveway.  We also need a letter from Mr. Ray Lutz and Mr. Kay Lutz allowing them to use the driveways and their property.  Also, the driveway on the front is broken from the heavy truck traffic going across the sidewalk.  Mr. Pugmire said that it is an old footing and has been broken that way for along time and not their responsibility.  Council Member Seiler said that the sidewalk is broken there and it needs to be replaced.  She said if they are going to continue to use the driveway it will need to be replaced and will have to be a heavy duty sidewalk.  Mr. Linford explained that the normal sidewalk is 4" thick and for truck traffic it should be reinforced 6".  Council Member Seiler said that there is a 10' section that needs to be replaced. 

 

Council Member Seiler said that the other issue on the lot is the outside storage.  There is no outside storage allowed for supplies.  Council Member Seiler said that she will get them a copy of the ordinance which governs that.  There is pipe being stored on the property.   Council Member Seiler said that was the 3 main things to be discussed. 

 

Mr. Pugmire said that the letters are not a problem, he will get that.  He said that he doesn=t feel that the sidewalk is their doing so he doesn=t feel that is their responsibility.  Council Member Seiler said that the Town will pay for the normal sidewalk and they would have to do the work.  Mr. Pugmire said that they would replace the sidewalk if the Town would pay for the concrete. 

 

Mr. Pugmire said that there is outside storage and it=s throughout Town.  He feels that it should be the same for everyone because all the businesses have outside storage.  Council Member Seiler said that she will find the ordinance prohibiting outside storage.

 

Mr. Pugmire said that he will have the letters from Mr. Lutz in the office by next week.  The Council agreed to pay for the concrete if they do the work and they will work on the outside storage issue.

 

Lakeview Cabins, Nate Parry

 

Mr. Parry has his rocks in and a specified driveway.  He still needs the fence.  Council Member Seiler said that he needs to clean up the supplies that are being stored on the ground.  Mr. Parry said that he would just like to do what is fair for everyone.  Mayor Hansen said that he needs to go back and see what was allowed on his conditional use permit and if it has changed then he needs to come back and do an amendment.  Mr. Parry said that he really didn=t change the use, it=s a contractor business.  We need to work together and establish good conditions.  We need to see what the conditions were place on the business and the conditional use.  Mr. Parry said that he didn=t change the use, his business license was for a contractor business and he should be able to park his trucks on his property.  He said that he agrees about the supplies. 

 

Mr. Parry said that he will install the fence and he will clean up the supplies.  He will put the logs and the railings in the storage unit.  Council Member Seiler said that we need a time limit.  We need to know when it will be done.  Mr. Parry requested that the Council give him 2 months to install the fence. 

 

The parking lot will be ready for Mitch=s Grille by next Wednesday and it will be a separate entrance.  Council Member Seiler said that he can install a fence and put the supplies behind the fence.  Council Member Gray suggested that he put some signs on the building Aparking on rear@. 

Mr. Parry said that it is okay to tear out his broken up sidewalk and replace it with top soil.


LIMITED ON-SITE LIQUOR LICENSE

 

Bodean=s BBQ and More, Jim & Cindy McLaughlin

 

Ms. McLaughlin explained that she would like to get a Beer License for on-premise beer and Wine.  She gave the Council the packet for everything that she has to do to get the approval from the state.  She explained that the state license is a limited restaurant license and food has to be 70% of the sales.  They are just going to have a draft beer and 1 or 2 wines. 

 

Council Member Gray made the motion to approve the application for Bodean=s BBQ and More for retail beer license.  Council Member House seconded the motion.  All in favor and the motion carried.  She does need to get the States approval before we will issue the Town license.

 

DISCUSSION REGARDING GENERAL PLAN AND ORDINANCES

 

Planning & Zoning Commission Member Seamons explained that they are in support of re-writing the General Plan and the Ordinances.  Mr. Rick Fawcett from Whisper Mountain Professional Services has expertise in writing and updating the General Plan and Ordinance, and they are willing to help us.  They want to bring funding to help do this through federal and local grants, etc.   Commission Member Seamons is just asking for the Council=s support and have them come speak to the Council to discuss their qualifications and funding options.  They bring all the funding to complete the projects.  They have mainly worked in Idaho but they want to expand into Utah. They would like to come to the next meeting.

 

ORDINANCE DISCUSSION/APPROVAL

 

Ordinance #07-09, An Ordinance of the Town of Garden City, Utah, stating the Administrative Code Enforcement Program.

 

Council Member Satterthwaite explained that this ordinance was taken from Ivins, Draper and Midvale.  The purpose is to set an administrative code enforcement ordinance.  This ordinance requires a lot of forms and structure put in place to enforce it and we should use Mr. Brian Carver, from BRAG, to help with the forms.

 

Council Member House made the motion that Ordinance #07-09 be forwarded onto a public hearing.  Council Member Seiler seconded the motion.  All in favor and the motion carried.

 

Ordinance #07-10, An Ordinance to allow multi-family apartments as a conditional use in the community commercial zone.

 

This has been reviewed by the Planning & Zoning Commission and they held a public hearing. 

 

Council Member Gray made the motion to approve ordinance #07-10.  Council Member Seiler seconded the motion.  All in favor and the motion carried.

 


Ordinance #07-11, The Town of Garden City Records Access and Management Ordinance.

 

This ordinance has been reviewed by the Town Council and has had a public hearing.

 

Council Member Satterthwaite moved to approve ordinance #07-11.  She said it is pretty standard and follows Utah Law closely.  Council Member Gray seconded the motion.  All in favor and the motion carried.

 

Ordinance #07-12, An Ordinance for adoption of Utah State Criminal Code and Penalties.

 

Council Member Satterthwaite made one change to Chapter 15-207 from enforceable to unenforceable.

 

Council Member House  made the motion to accept ordinance #07-12 with the change.  Council Member Seiler seconded the motion.  All in favor and the motion carried.

 

Review of Proposed Procurement ordinance.

 

Council Member Satterthwaite said that this is required by law but there are some exemptions for municipalities.  This is an involved process.  She explained that the ordinance is 29 pages long but it is important.  She said that she didn=t know what the amounts should be so she just put in some arbitrary amounts.  This is pretty standard, as other cities do.

 

Petty cash was discussed and the way the petty cash is handled.  Council Member Satterthwaite suggested that each clerk needs to have their own cash box.  She said that it is a management decision but it is to protect the clerks. 

 

The Council discussed having to use purchase orders.  Do we need to use them for everything purchased or specific dollar amounts or what?  What is the purpose of the purchase order and how do we justify it.

 

Mr. Linford said that we need to really discuss whether we want to disqualify a bid.  He feels that we should consider all bids.

 

The Council will take this ordinance home and review it to be ready for discussion next month. 

 

RESOLUTION DISCUSSION/APPROVAL

 

Resolution #07-02, A Resolution regarding classification of records under the GRAMA law.

 

We may have to update this resolution in order to identify a document that is not listed on the resolution.  Council Member Gray said that we should have a representative that takes care of all the record requests and they are the only ones that can provide the information.  We need to find a request form for someone requesting a document under GRAMA. 

 


Council Member House made the motion to accept Resolution #07-02 with the form to be added to the resolution.  Council Member Gray seconded the motion.  All in favor and the motion carried.

 

CONDITIONAL USE PERMIT

 

Preliminary plat approval for Bear Hollow Condo=s, Tony Johnson

 

Mayor Hansen stated that he is associated with Mr. Johnson and will excuse himself from this discussion.  Mayor Hansen then left the room.  Council Member House took over for the Council.

 

Mr. Ray Elliott is representing Mr. Johnson.  He explained that they had a public hearing and approval by the Planning & Zoning Commission.  The proposal is for multi-family dwellings of 56 units.  There were a few conditions that came from the Planning & Zoning Commission that they will have to follow.  Mr. Elliott explained that there will be a minimum lease period, not to be less than 1 month.  The low income leasee will have to qualify for the assistance.  The lease will be subsidized.   This project will be where the old Circle C pit was.

 

Mr. Linford recommended an increase to the road width which is planned to be 30' with 24' paved and shoulders.  It will be a loop with 2 way traffic.  They will build the roads to city standards but they anticipate that they will remain private roads.  They also need approval from the county for their dumpster area.  The project will have to be fenced.

 

There will be a Homeowners Association with covenants, rules and restrictions.  They will have sidewalks on both sides of the project. 

 

They will not request a zone change because the ordinance passed tonight allows the multi-family units in the CC zone.

 

This will be affordable housing but not everyone within the project will be paying the affordable housing rate.  Some will be paying the full rate, it will depend on their income. 

 

They will meet the current requirement for the Fire District. 

 

Mr. Elliott said that they could bring water to the table to exchange for connection to our system or they can buy the connections.  It will be up to the Council to determine what is required. 

 

Council Member Gray made the motion to approve the preliminary plat for Bear Hollow Condo=s.  Council Member Satterthwaite seconded the motion.  All in favor and the motion carried.

 

Mayor Hansen returned to preside.


PLANNED UNIT DEVELOPMENT APPROVAL AND/OR CONCEPTUAL DISCUSSION

 

Preliminary Plat Approval, Lakeview Manor, Ryan Rogers, Frank Smith and Dennis Bullock

 

Mr. Rogers showed the color picture of the elevation of the building.  He explained that they have met with the Planning & Zoning Commission and they are working through the checklist.  They are working on the landscaping sketch. 

 

Water to this project will be through the Elk=s Ridge project.  They will need to start the process with the Town Engineer.  They don=t have water shares to transfer so they will need to purchase water right from the Town.  Mr. Linford said that he should have those calculations by next month for review. 

 

Council Member Satterthwaite asked about the size of the lot.  Mr. Rogers explained that the entire area is 20 acres and there is 76% open space.  They are town homes and so it is all owned together. 

 

They also need to consider the Wildland Urban Interface Fire requirements.  Mr. Rogers said that they have looked into that and they really shouldn=t be affected because there are not a lot of trees in this area and it is very isolated.  Council Member Seiler suggested that they contact Mr. Dave Vickers from the State Division of Forestry just to make sure what they need to do.

 

The Planning & Zoning Commission also wants the main access through Elk=s Ridge completed so there is access to this project.  The roads are at a grade of 10% through the project and one small area of 12%. 

 

Mr. Rogers needs to provide a letter from the Fire District and the sanitation department approving this project. 

 

There will be no building permits issued until the road is completed.  The roads will remain private and they will be paved within the projects. 

 

Council Member House made the motion to approve the preliminary plat for Lakeview Manor as presented to include resolving the water issues, the letter from the sanitation department and the letter from the Fire District.  Council Member Gray seconded the motion.  All in favor and the motion carried.

 

 

 

 

 

 


Preliminary Plat for the Villages at Lighthouse Pointe Subdivision, Kent Fisher and Robert Speirs

 

Mr Fisher was given the letter from Mr. Linford, Town Engineer, with his suggestions for the subdivision.  Mr. Fisher said that he understands that they already have adequate pressure for the PUD.  Mr. Linford said that he wants the Council to be aware that we are going to want to work with the Mr. Fisher in order to put some storage higher in the subdivision in order to provide adequate pressure for the higher lots.  Mr. Fisher explained that he spoke with Mr. Ken Tuttle, from Sunrise Engineering, and was told that they could go 1 - 2 phases without the storage tank and they plan for it to be part of a later phase.  Mayor Hansen said that we should be able to service everything below the canal with the tank that is there already. 

 

Mr. Fisher also needs to indicate the dumpster locations on the plat.  They will work with the County to get that resolved, he will also work with them to determine if they want a dumpster or cans for each lot. 

 

Mr. Fisher said that they have water rights and they will make the transfer with the Town for connection to the water system.  Mr. Fisher said that he has worked with Mr. Tuttle and understands the process and will work it out with Mr. Tuttle.

 

The roads will be 30' wide and therefore will remain private.  They will maintain the 2 ingress/egress through each phase.  There will be no on-street parking.

 

Council Member Satterthwaite made the motion to approve the plat as presented with the requirements that were placed on Mr. Fisher by the Planning & Zoning Commission, the letter of credit, the approval by the Fire District and the Sanitation Department.  Council Member House seconded the motion.  All in favor and the motion carried. 

 

SUBDIVISION DISCUSSION/APPROVAL

 

Preliminary Plat, Cottonwood Subdivision, Mel Larsen and Rulon Crosby

 

Council Member House said that he has an issue with one of the partners and will be abstaining from the discussion.

 

Council Member Satterthwaite said that her main concern is the uncertainty of the future of 300 west.  Mayor Hansen said that there were some things that were cleared up during the meeting and Mr. Larsen will build this section of 300 west.  They will build what is required and which will be adequate for the subdivision.  They will dedicate the 100' easement to the Town.  The road in the subdivision from the beginning to the end of the subdivision is 500' and the diameter of the cul-de-sac is 80'.  The grade of the road will be on the final plat.

 

 


The plan that they are presenting is the only logical way to do the subdivision and it will be without the 2nd ingress/egress.  It is a very narrow piece of property. 

 

They also need to come to the Town with water to transfer in exchange for connecting to the water system.  They both have sufficient water to exchange for the entire project. 

 

The Council agreed that no building permits will be issued until that section of 300 west is completed.  They also need to relocate the power line.  They are going underground with the power through the subdivision.  They will have the black cans for their garbage collection. 

 

Council Member Gray made the motion to approve the preliminary plat for Cottonwood Subdivision with the following conditions, the pit run, road base and asphalt needs to be done to specifications as per Sunrise Engineering.   No building permits will be issued until the 3rd west portion is completed in that section.  Council Member Satterthwaite seconded the motion.  A roll call vote was taken.  Council Member Gray, for; Council Member Seiler, for; Council Member Satterthwaite, for; Council Member House, abstained.  Motion carried.

 

Mayor Hansen excused himself due to a conflict of interest with the next agenda item.  He turned the discussion over to Council Member House to preside.

 

Preliminary Plat, Trailhead Subdivision, Ray Elliott and Norm Mecham

 

Mr. Elliott explained that they have water rights that they can transfer in exchange for connection to the water system.  They don=t have any problems with the recommendations of Mr. Linford, from Sunrise Engineering, and they will have them on the final plat. 

 

Mr. Linford said that he is working with Mr. Elliott on the 14" water line and commended Mr. Elliott for working with us and not being difficult to work with.  It will be a definite benefit to the Town.

 

The road in the subdivision will be a private road and will probably be a 30' easement.  Mr. Elliott will also need to identify the access that enters from the cul-de-sac onto Hodges Canyon in compliance with 11C-400.

 

Council Member Gray made the motion to approve the preliminary plat for Trailhead Subdivision with the conditions that no building permits will be issued until that section of 3rd west is complete and the power will be approved and completed by Rocky Mountain Power.  Council Member Satterthwaite seconded the motion.  All in favor and the motion carried.

 

Mayor Hansen returned to the table to presided.

 

The Council agreed to move onto the discussion with Sheriff Stacey and Deputy Mark Lee.

 


DISCUSSION REGARDING GO CARTS IN THE BUTTERCUP SUBDIVISION, Mark Lee and Sheriff Stacey

 

Sheriff Stacey and Deputy Lee explained that they would like to discuss some of the encounters that they have had in Garden City.  They have had people state that they have been here for ever and want to do what they want and they have others that want nothing going on. 

 

The streets in Buttercup have recently become Town roads.  There are motor vehicles there, we have off highway vehicles that are registered and some that are not, we have go-carts,

bicycles, etc.  They are not sure how to enforce the issues.  They need to go by what the law states for the OHV=s.  There are some places in Garden City that are open to off highway vehicles.  Buttercup is not open for OHV=s.  We do have a map to show where the open roads are, which is any street that has readily available access to a legal riding area. 

 

Deputy Lee said that when it comes to the vehicles that are not legal they are trying to educate the operator and then when it gets worse they will write a citation.  Mopeds are allowed on the bike path as long as the motor is not engaged, it has to be pedaled.  Anything with a motor that is being used is not allowed on the bike path.

 

Council Member Gray said that people need to transport/trailer their ATV=s to appropriate riding areas.  We are working on getting trailheads in Garden City. 

 

State Law states that go-carts can be rode on private property but not on public property.  Micro bikes or pocket bikes are not legal in Utah.

 

We need to get everyone involved in the enforcement of these type of vehicles throughout Town.

 

Sheriff Stacey explained that the Highway Patrol is willing to send an extra Trooper to the area every weekend during the summer and they are requesting 1 room for 2 nights each weekend.  They would like the Town to pick up half the tab if the County will pick up the other half. 

 

DISCUSSION/APPROVAL OF WATER RIGHTS EXCHANGE FOR 50 NEW CONNECTIONS FOR THE BEAR LAKE GOLF COURSE DEVELOPMENT COMPANY IN THE SWEETWATER AREA, Dave Jensen

 

Mr. Jensen is with the Bear Lake Golf Course Corporation.  We do have a prior agreement with them to exchange water for a few lots in their development and now they would like to develop 50 more lots.  He has worked with Mr. Tuttle and went through the agreement that was approved in February and this new agreement is basically the same just with the new calculations.  If this is approved Garden City will receive 11.575 shares of the Hodges Irrigation Water in exchange for 19.59 acres of unexamined water rights to the Bear Lake Water Company.

 

 


Council Member Satterthwaite said that we need to use the water in that well or show usage or we will loose it.  She said that if we offer a Town asset in exchange then we should offer the same opportunity to all developers.  There will be places were the water right will be more  valuable.  In fairness for all it should be an option to all of them.  The Council agreed that there are other developers that would benefit from the same type of agreement.

 

Mayor Hansen said this is a good thing for the Town, it works for the developer and helps the Town.  The Town benefits more with this type of exchange because we are getting more than we are giving away.

 

Council Member House made the motion to approve the water right exchange between Garden City and the Bear Lake Water Company in the amounts that have been figured by Mr. Ken Tuttle, from Sunrise Engineering, and in the format that was presented.  The attorney did review the original agreement that was done in February and this is a mirror image with new calculations.  Council Member Satterthwaite seconded the motion.  All in favor and the motion carried.

 

BUDGET REVIEW

 

Mayor Hansen explained that all the Department Heads will need to go through the budget and get good figures for next year.  The Tentative Budget will need to be approved in May.  The Town is in good shape financially. 

 

REVIEW OF THE APPRAISAL OF THE CURRENT BUILDING

 

Appraisal Associates did an appraised of the building and the total of the entire building and land is $485,000.  Mayor Hansen said that we should have approximately 1 million dollars to put towards a new facility between the money in savings and the sale of this building.  We should be able to do this without incurring a lot of debt.

 

Mayor Hansen will meet with the Fire District and present the appraisal to them to see what we can work out with them.  The Council agreed to move forward on this.

 

DISCUSSION REGARDING HIRING A NEW PUBLIC WORKS EMPLOYEE

 

The Council agreed that we need to get on with this process.  Mr. Price will not be coming back this year to help.  We need to do some cross training with the employees.  The more we can do that the better we are.

 

Council Member House made the motion that Mayor Hansen begin the hiring process for a new public works employee.  Council Member Gray seconded the motion.  All in favor and the motion carried.

 


EMPLOYEE HANDBOOK REVIEW DISCUSSION

 

Section 5 leaves

 

Mayor Hansen recommended that we go with the idea that the time that the Clerks are in meetings go towards their time worked.  The office will be opened from 9 - 5.  Council Member Satterthwaite said that if we are setting policy for people that we will hire in the future then we need to make sure we are in accordance with State Law.  She stated that she has had complaints that the office is not open at 8:00 a.m. 

 

The vacation is accrued based on the number of hours worked.

 

Council Member House made the motion to approve section 5 leave as provided.  Council Member Gray seconded the motion.  All in favor and the motion carried.

 

Section 12, Unlawful Harassment

 

The Council agreed that they would create a Unlawful Harassment booklet but it is in the handbook so we just need to approve the change to Section 12.

 

Council Member Gray made the motion to approve Section 12, Unlawful Harassment with the changes and as it is written in the draft.  Council Member House seconded the motion.  All in favor and the motion carried.

 

MISCELLANEOUS ITEMS

 

New Welcome Sign

 

Mayor Hansen said that in lue of moving we should wait on a new sign.  We should entertain it for the new building.

 

COUNCIL MEMBER REPORT

 

Council Member Seiler explained that if we want to run the trails along were 3rd west will eventually go we may want to get indemnification insurance and do it now.  Council Member House said that there is a State Statute that covers that for the property owner.  Council Member Gray will look into that to find out what it is exactly.  It may help get the people involved in the transfer of land.  The Council agreed that Mr. Ruggles should keep going with the trail projects. 

 

There is no beach access from Hodges Canyon Road because all that property is private.  

 


Council Member Gray gave Mayor Hansen a letter of resignation and Mayor Hansen read the letter to the Council.  Council Member Gray will be moving from the area and therefore will need to resign.  He said that it is a hard decision to leave this area but it will be a good opportunity for his family and his career.  The Council wished him well.

 

Council Member Satterthwaite said that she hasn=t written a letter of resignation yet but she is moving from the area and will not be serving on the Council any longer. 

 

Mayor Hansen gave his appreciation for the hard work they have done for the Community.

 

Council Member Satterthwaite said that she has a concern over how the employees are paid $500 in lue of the insurance.  She read from the IRS that it is taxable and we need to tax it.  The Clerks will contact the auditor to find out the right way to handle this issue.

 

Mayor Hansen will address the comments from the Board of Adjustments regarding the concerns of storage in Town on specific properties.

 

PAYMENT VOUCHERS

 

Council Member Satterthwaite moved to approve the vouchers as they have been presented.  Council Member Gray seconded the motion.  All in favor and the motion carried.

 

ADJOURNMENT

 

There being no further business to discuss, Council Member House made the motion to adjourn the meeting at 9:30 p.m. 

 

APPROVAL:                                                                           Attest:

 

 

 

 

_____________________________________          _________________________________

Kenneth Hansen, Mayor                                               Town Clerk