Meeting Minutes February 2008
MINUTES OF THE
MEETING OF THE
TOWN COUNCIL OF
GARDEN CITY, UTAH
The Garden City Town Council held their regular Town Council meeting on February 14, 2008 at the Garden City Office, located at 145 W. Center (Logan Road). Mayor Hansen opened the meeting at 5:00 p.m.
Roll call of Council Members Present:
Kenneth Hansen, Mayor
Mayor Hansen welcomed everyone to the meeting and had the Council Members introduce themselves.
APPROVAL OF MINUTES
Minutes of the Public Hearing held on January 10, 2008 were reviewed by the Town Council.
Council Member House made the motion to accept the minutes as they are before us for the Public Hearing held on January 10, 2008. Council Member Huefner seconded the motion. All in favor and the motion carried.
Minutes of the Town Council Meeting held on January 10, 2008 were reviewed by the Town Council
Council Member Schnetzer made the motion to accept the minutes as typed for the Town Council meeting held on January 10, 2008. There was one word corrected by Council Member Huefner. Council Member House seconded the motion with the correction of one word. All in favor and the motion carried.
SWAN SPRING CULINARY WATER PROJECT/TREATMENT PLANT UPDATE
Mr. Jason Linford, the Town Engineer, asked to be excused tonight. He did talk with Mayor Hansen regarding things that need to be done for the bonding of the treatment plant. It is just procedure things that need to be finished.
BUILDING INSPECTORS REPORT
Mr. John Abraham, the Town Building Inspector, explained that the report is very small, he only issued 2 permits in January.
Mayor Hansen said that they need to get together with Mr. John Nelson to figure out a way to facilitate the short term rental inspections. We have created a checklist for the inspections so we have an idea of what we need to look for.
Mr. Abraham is scheduled for his electrical commercial test in April.
BUSINESS LICENSE DISCUSSION/APPROVAL
The Bear Lake Cleaning Company, Jordon Hardinger
Mr. Hardinger explained that they have been cleaning the hotel for 1½ years and would like to open a cleaning company. They would like to clean businesses and some of the rentals. They would also like to do construction clean up.
They don’t know where they will live or base this out of until they know when the motel will be taken over. Right now they live and manage at the Canyon Cove Motel. Mayor Hansen said that the only difficulty that he has with this is that they don’t have a place to base this business from. Mr. Hardinger does have a state tax number. Mr. Hardinger said that they want to start this close to the time when they have to move out of the motel.
Council Member Huefner said that when they do get a place to live they will let us know where that will be so we can put it on the application.
Council Member Huefner made the motion to accept the Bear Lake Cleaning Company business license application pending Mr. Jordon Hardinger coming back in and telling us exactly where they will be located. Council Member House seconded the motion. All in favor and the motion carried.
Dahl Holding, LLC., Jack Dahl
Mr. Jack Dahl is not in attendance right now but the Council agreed to look at this item if he comes in later.
Bear Lake Computers, Charles Stocking.
Mr. Stocking said that he would like to run a mobile computer repair company. He will do computer repairs in peoples homes or businesses. Council Member Huefner asked if this type of a business is allowed in the Buttercup Subdivision. Mayor Hansen said that we request a letter from the HOA stating that they know that he is conducting business there.
Mr. Stocking said that he is self taught but he has a lot of experience.
Council Member House made the motion to grant the business license to Bear Lake Computers upon a letter from the HOA. Council Member Schnetzer seconded the motion. All in favor and the motion carried.
Bear Lake Masonry, Dustin Hansen
Mr. Hansen explained that he is a mason and they do anything in the masonry trade, residential and commercial. At his home in Snow Meadows he does the bidding, invoices, billing and basic office work. They keep the equipment in the storage unit and at their location at 300 W. Logan Road.
Council Member Huefner asked if he plans on building something at his storage location, 300 W. Logan Road. She said that we have had several people talk to them about the extra rocks etc., being kept there as storage on open property without a building. Mayor Hansen said that we are concerned about this corridor coming into Town. We need to deal with anything that looks like clutter. He asked Mr. Hansen what he would propose to remedy the situation. Mr. Hansen said that he would keep it organized in an orderly fashion. He said that he is not sure when he will start a building on that lot. His dream is to build a really big building on that lot. He would like to build a building as big as the lot will allow.
Mr. Hansen said right now basically there is just left over material on that lot. Mr. Hansen said that he understands that it is on the main corridor but there are other lots on that same road that look worse.
Mr. Hansen asked what the Council would recommend. He said that he wants to maintain a good relationship with the Council and he will do what they want him to do. The Council suggested that he build a nice cinder block wall there and put his name on it and put the extra material behind it.
Council Member House suggested that Mr. Hansen give it some thought about what he is going to do on his property in the long run and try to work something into what can fit in with that plan. He needs to come in with a plan for a monument sign and present it to the Planning Commission if he wants to go with a monument sign.
Council Member Huefner made the motion to accept Bear Lake Masonry, Inc., owner Dustin Hansen as providing his business in his home and working towards a buffer and grant the business license with the conditions that were discussed. Also, add to the motion that Mr. Hansen provide a letter from the HOA stating that they are okay with him doing the business from his home. Council Member House seconded the motion. All in favor and the motion carried.
The Council agreed to change the order of the agenda and move on to item #9.
DISCUSSION REGARDING POTENTIAL INCENTIVES FOR BEAR HOLLOW APARTMENTS, Ray Elliott
Mr. Ray Elliott said that based on the proposed ordinance that is coming up, Bear Hollow is a 56 unit project with affordable housing. He asked if that is that the type of project that the Council is looking at in terms of this ordinances and affordable housing incentives. He asked if he can use that project as collateral in terms of incentives. He said that they don’t know what they would use those incentives for but as they develop they would like some credit for things that are in the new ordinance. Council Member Huefner said that they think that is the intent but Mr. Elliott needs to come back with a plan of what they want to do and what they are requesting for incentives.
DISCUSSION APPROVAL OF THE PROPOSED GENERAL PLAN
Council Member Huefner said that we have been through the General Plan twice this month and there were just a few things that needed to be fixed, which have been corrected in this version.
Council Member House made the motion to accept the new Garden City General Plan dated February 14, 2008. Council Member House amended the motion to accept the General Plan with the few minor changes we have before us. Council Member Huefner seconded the motion. All in favor and the motion carried.
RESOLUTION DISCUSSION/ APPROVAL
Resolution #R08-01, A Resolution of the Town of Garden City establishing short term/nightly rental licensing and renewal fees, and providing an effective date.
Council Member Schnetzer made the motion to accept Resolution #R08-01. Council Member Huefner seconded the motion. Council Member House said that the Short Term Rental ordinance will be a work in progress and there will be some changes to be made as we go through this process. All in favor and the motion carried.
Mayor Hansen said that there were some changes made to the ordinances and he went over the flow chart for Planned Unit Developments and explained the time line that Mr. Fawcett prepared, which goes along with the new ordinances. He stated that we all have to remember one thing and that is to forget what we know about PUD’s at this time because it has changed with the new ordinances.
Now the developer can come in with a preliminary PUD which is for the entire project, Master Plan, and then each phase would just need to come in for final approval.
With the new ordinance it takes about 70 days to get through the preliminary PUD phase but when you are done the preliminary has been completed for the entire project. The savings and the time savings will be beneficial. We will get a much better product because we are doing more things with this new ordinance that we were not requiring with the previous ordinance.
Mayor Hansen said that we have a really good product with the tools that will really help the Town. Council Member Huefner said that the Planning Commission understands what they are doing now, and they are happy with the new process.
Mayor Hansen went through the flow chart and explained the preliminary PUD time line.
Ordinance #08-01, An Ordinance to update the General Provisions for the Zoning Ordinance of the Town of Garden City.
Mayor Hansen asked for a motion to adopt Ordinance #08-01.
Council Member Huefner made the motion to accept Ordinance #08-01, an Ordinance to update the General Provisions for the Zoning Ordinance of the Town of Garden City. Council Member House seconded the motion. All in favor and the motion carried.
Ordinance #08-02, An Ordinance to update the regulations and procedures for subdivisions of land within the Garden City town Limits.
Council Member House made the motion to accept ordinance #08-02 as it has been changed. Council Member Schnetzer seconded the motion. All in favor and the motion carried.
Ordinance #08-03, An Ordinance to update the regulations and procedures for planned unit developments within the Garden City Town limits.
Council Member Huefner made the motion to accept ordinance #08-03 to update the regulations and procedures for planned unit developments within the Garden City Town limits as they have been revised. Council Member House seconded the motion. All in favor and the motion carried.
Mayor Hansen thanked everyone for all their help on getting these new ordinances in place.
Review and discussion to take action on Ordinance #07-33, an Ordinance establishing temporary regulations pertaining to subdivision plats, planned unit development plans, single residents of more than four (4) bedrooms, commercial development of more than one (1) unit, subdivision of property, and zoning change requests within the municipality of Garden City.
Mayor Hansen said that we have fulfilled everything on the moratorium that it was designed to do, which was the nightly rental ordinance, the General Plan and the land use ordinances. He said that he doesn’t see a reason to have it any longer and asked for a motion to lift the moratorium.
Council Member House made the motion to lift the moratorium that was enacted on subdivisions, home rentals, etc. Council Member Schnetzer seconded the motion. All in favor and the motion carried.
GRANT PROJECT DISCUSSION/APPROVAL
Rich County Tourism Grant 2008
Council Member Huefner said that they are meeting on Tuesday and so there may be more information after that meeting.
Community Development Block Grant 2008
We have been awarded our full amount for the grant and we held the second public hearing just prior to this meeting so now we just need to move forward on the final application.
UPDATE ON THE NEW TOWN HALL/LIBRARY
Mayor Hansen explained that we are looking at 2 sources of funding for the new building. One is the Rural Development and they have stated that we are eligible for financing through them. We are also looking at working with Cache Valley Bank and they have also stated that they are willing to fund the project. It is a matter of just getting on with it and getting ready for the closing date of April 30, 2008.
Everyone is in favor of this project and it should serve us for a long time.
Mayor Hansen explained that he foresees this as the formation of 2 groups to head up the renovation committees. One group would be the renovation advisory committee, and Ms. Bobbie Coray will Chair that committee. The Council would make all the ultimate decisions but there are people out there that are good motivators and drivers. He also proposed that they should form a library committee. He said that Council Member Schnetzer is over the library so she would chair that committee as far as the renovations needed that will effect the library. They also need to determine the operation and maintenance of the Library and how we will fund the library and paying the staff workers. The Council will help as much as possible.
Mayor Hansen said that this is a good opportunity for community members to donate and help on these committees.
Logan Scenic Byway Team
Mayor Hansen asked if we have a volunteer to help on the Byway Team. Council Member House said that he would sit on that Byway Team.
Request to Place a Park Bench as a Memorial for Mary Kearl
We have had a request to place a park bench along the bike path as a memorial for Mary Kearl. Council Member House said that as long as they are up to Town specifications there shouldn’t be a problem with it. The Council agreed and they will work with Council Member Schnetzer.
Update the Garden City website
The Council agreed that we just need to keep it simple but also add a little graphic or pop to it. We will give it some thought on what we would like and how we would like to see the website.
Request from the Rich High School Education Foundation.
The Council agreed to donate $200 to the Rich High School Education Foundation. Council Member Huefner said that she is not sure what the legality is. Mayor Hansen said that it is a school, a non-profit organization.
Council Member House made the motion to donate $200 to Rich High Education Foundation. Council Member Schnetzer seconded the motion. All in favor and the motion carried.
Request to purchase a new snow plow
The snow plow on the back hoe has been well used and we need a new one. We do have the funds but we will have to open the budget to make the expenditure.
Council Member Schnetzer made the motion to purchase a new plow. Council Member Huefner seconded the motion. All in favor and the motion carried.
COUNCIL MEMBER REPORTS
Mayor Hansen said that we need to thank the Mayors of Cache County for putting together a meeting with the Legislatures that we were invited to. We have also been invited to sit in on a meeting in Hyrum where they will be discussion and having a training session.
Council Member House explained that they met with the Legislatures and the Mayors in a round table discussion about anything that they wanted to discuss. It was a great meeting with a lot of good discussion. One bill that was discussed was one that will effect city management, it looks like there is very little support of this bill. Another was to protect water rights that cities have in reserve. That bill has a lot of support and will help with long term water planning.
Council Member House said that the scouts can’t hold the scout breakfast. The Raspberry Days Committee asked if they could do it as a community event. He felt that if the city did it as a community event then they could use the funds for the library. If the scouts did it as a service project then the city could get the funds and donate some to the scouts. Mayor Hansen said that he would ask the Attorney if we are able to donate some of that money back to the scouts. Council Member House said that the scouts can still participate and it can still be held at the church. Mayor Hansen said that he has talked to one of the Bishops and they are okay with keeping it at the church.
Council Member House said that we could still hold it at the church and use the church facilities but they just can’t keep the money. It takes a fair number of people to help with the breakfast.
Council Member Huefner asked everyone to read the encroachment ordinance and give her some feedback so it can go to the Planning Commission next month.
Mayor Hansen said that we also need to work on the dark sky ordinance.
Council Member Schnetzer said that the ice rink isn’t doing well this year.
Council Member Schnetzer said that she went online and ordered a CD, which gives ideas for starting libraries.
Council Member Schnetzer made the motion to go into executive session at 6:30 p.m. Council Member Huefner seconded the motion. All in favor and the motion carried.
Minutes of the executive session are kept separate and confidential.
Council Member Huefner made the motion to go out of executive session at 6:40. Council Member Schnetzer seconded the motion. All in favor and the motion carried.
Council Member House made the motion to pay the bills as presented. Council Member Schnetzer seconded the motion. All in favor and the motion carried.
There being no further business to be discussed, Council Member House made the motion to adjourn the Town Council meeting at 6:40 p.m.
Kenneth Hansen, Mayor