Meeting Minutes November 2005


MINUTES OF THE

MEETING OF THE

TOWN COUNCIL OF

GARDEN CITY, UTAH

 

The Garden City Town Council held their regular scheduled meeting on November 10, 2005 at the Garden City Office, located at 145 W. Center (Logan Road). Mayor Hansen opened the Town Council meeting at 7:00 p.m.

 

Council Members Present:

 

Kenneth Hansen, Mayor

Sharlotte Wride

Arlo Price

Larry Gray

 

Others Present:

 

Kathy Hislop

Randy Erickson

Trena Heath

Guy Evans

Marty Phipps

Elizabeth Seller

Amanda Lundahl

Jeannie Willis

Terry Willis

Ned Calder

Gary Teuscher

Marie Teuscher

 

Mayor Hansen welcomed everybody to the meeting.

 

BUSINESS LICENSE DISCUSSION/APPROVAL

 

Trena’s Paint Works, Trena Heath

 

Ms. Trena Heath explained that she lives in Laketown and does interior faux painting in residential housing. Council Member Price said that since it is a service she will not need a sale tax number. Council Member Wride said that she is not sure why she would need a business license in Garden City. To do work in Utah she needs a business license in any city to be legal and Mrs. Heath said that she does the service in Garden City.


Council Member Gray made the motion to accept the business license application for Trena’s Paint Works. Council Member Price seconded the motion. All in favor and the motion carried.

 

L&L Landscaping, Amanda Lundahl

 

Ms. Lundahl said that they would like to have a landscaping business in Garden City. Her husband does skid loader work, slab on grade, spreading gravel, etc. They will do the paperwork and phone calls from their home in Buttercup Farms. Their equipment that will be kept at the same place as Lutz Construction. There will be no employees and he does all the contacts over the phone so there will not be any business traffic coming into the home. She does have the contractor’s license and the sales tax number. The sales tax number needs to be registered in Garden City, which at this time is registered in Idaho. She will have to register with the Utah State Tax Commission for a Utah license, and have it registered to Garden City.

 

Council Member Price made the motion to accept the business license application for L&L Landscaping and issue the license when we get the Utah State Tax Number registered to Garden City. Council Member Gray seconded the motion. All in favor and the motion carried.

 

Lakeview Cabins, Nate Parry

 

Mr. Parry is not here at this time.

 

BEER LICENSE DISCUSSION/APPROVAL

 

The Bears Den, Tom Bashford & Marty Phipps

 

Mr. Marty Phipps explained that he is an owner of the Bears Den at the Sinclair Station. When they bought the store they just got the keys and had to work from there. That is why there has been a delay in getting their beer license. Council Member Wride asked if they are only selling closed containers. Mr. Phipps said that it will just be packaged beer, like they have had in the past.

 

Council Member Gray made the motion to accept the application for the retail beer license for the Bears Den. Council Member Wride seconded the motion. All in favor and the motion carried.

 

ZONE CHANGE DISCUSSION AND APPROVAL

 

Ned Calder, Tammy Calder, Paul Nance and Dorothy Nance

 

Mr. Calder explained that the Planning & Zoning Commission has approved the zone change from Recreation Residential to Community Commercial for parcel numbers 41-20-00-047, 41-20-00-048, 41-20-00-014, 41-20-00-040, 41-20-00-046, 41-20-00-019, 41-21-40-094, 41-21-40-131, 41-20-00-037, 41-20-00-015, 41-20-00-016, 41-21-40-095, 41-21-40-099, 41-21-40-106, 41-21-40-1 15, 4 1-20-00-020, 41-21-40-097, 41-21-40-117. Mr. Calder explained that there is already a lot of commercial property that borders the property that they want to re-zone. If there is a small area of recreational residential to the east of this property then he will need to clean that up and make it all commercial so there is not an island in there.

 

Council Member Price made the motion to accept the re-zone for Ned Calder, Tammy Calder, Paul Nance and Dorothy Nance from recreational residential to community commercial according to the parcel numbers listed. Council Member Wride seconded the motion. All in favor and the motion carried.

 

BUSINESS LICENSE DISCUSSION/APPROVAL

 

Lakeview Cabins, Nate Parry

 

Mr. Parry explained that he wants to apply for a business license to do contract sales of log kits and offer the service of installation. He mainly wants to be a sub-contractor and hire local contractors to set them up. He has his contractor license, sales tax number, workers compensation, etc. It will be in the office on 2nd north where he will have the show room, mortgage company, etc. He will be the only one that will have an office and be housed in that building. He will have Lakeview Cabins and Freedom Mortgage Company there.

 

Council Member Wride made the motion to accept the business license for Lakeview Cabins under condition that he gets the correct tax number and the Utah State Tax number on file here. Council Member Price seconded the motion. All in favor and the motion carried.

 

REQUEST TO SUBDIVIDE PARCEL INTO 4 LOTS

 

Jeannie Willis

 

Ms. Jeannie Willis showed her plat. The parcel that she wants to subdivide extends from 1st west to 3rd west. The Planning & Zoning Commission made the motion to allow the subdivision. It will be called the Berry Patch. Council Member Wride said that eventually we may need to widen 3rd west, which is 56 feet wide right now. Mayor Hansen said it would be really hard to widen that area considering there are already buildings along that stretch of road.

 

Council Member Gray made the motion to allow the subdivision of 4 lots extending from 1st to 3rd west. Council Member Wride seconded the motion. All in favor and the motion carried.

 

ENCUMBRANCE AGREEMENT TO RUN WITH THE LAND

 

Guy and Gordon Evans

 

Mr. Guy Evans explained that the property they are requesting the encumbrance for is located in A&R subdivision, which is just off 200 north on the lakeside of the highway. Their property is to the south of the Akre’s and north of Audra Case. They have 2 lots and they want to make them buildable so they can sell the property or build on it. There is no homeowners association in that subdivision.

 

Council Member Gray made the motion to approve the Encumbrance Agreement to Run With the Land for lots 3 & 4 of A&R Subdivision. Council Member Wride seconded the motion. All in favor and the motion carried.

 

AUDIT PRESENTATION FOR FISCAL YEAR JULY 1, 2004 THROUGH JUNE 30, 2005,

Gary Teuscher

 

Mr. Teuscher went through the financial report and explained all the revenues and expenses. We are in very good financial status at this time. Mr. Teuscher suggested a couple of things that the clerks can do that would make the audit easier.

 

Mayor Hansen stated that we should all be commended on how we take care of the people’s money, the Council and the clerks.

 

Council Member Price made the motion to accept the audit for year ending June 30, 2005. Council Member Wride seconded the motion. All in favor and the motion carried.

 

ISLAND ANNEXATION UPDATE

 

We have had no comments from the property owner that will be annexed so we will proceed with the public hearing next month.

 

GRANTS UPDATE

 

Community Development Block Grant and the Rural Community Grant

 

We are sending in the request for funding for the CDBG and the RCA Grants.

 

Transient Room Tax Grant

 

The 2005 grant is in the process of spending the funds and should be completed before the end of the year.

 

The 2006 grant is still waiting for approval.

 

SWAN SPRING CULINARY WATER PROJECT UPDATE

 

Mayor Hansen explained that they met with the Engineer and the Pall representatives. They are the suppliers of the micro filtration system. We did have other companies interested in giving a proposal for their equipment but we haven’t received their proposals yet. Mayor Hansen said that the maintenance will be much more expensive for the other systems than with the Pall system. He said that he would be really hesitant to go with one of the other companies. We are required to received bids from each manufacturer then they will have a committee that will score their bids and determine if there is one that will meet our needs.

 

We will have 3 racks of 32 modules each. Each rack will be able to do 2.5 Million gallons per day. It will have the ultimate capacity of 3 to 4 times what we are doing right now. They will warranty the filters for 10 years but the life of our filters will be about 50 years because of the use.

 

MISCELLANEOUS ITEMS

 

Election Canvass

 

The Council agreed to hold the Election Canvass on Tuesday, Novemberl5th at 5:00 p.m.

 

New Planning & Zoning Commission Member Appointment

 

Mayor Hansen said that he has talked to Mr. Frank Smith and he would like to serve on the Planning & Zoning Commission.

 

Council Member Gray made the motion to appoint Mr. Frank Smith to the Planning & Zoning Commission. Council Member Price seconded the motion. All in favor and the motion carried.

 

New Board of Adjustment Member

 

Mayor Hansen does not have a name to suggest at this time.

 

Update on the letter of credit for Elk’s Ridge Subdivision, Mr. Frank Smith

 

The Planning & Zoning Commission made the stipulation that we need a letter from Mr. Smith’s engineer indicating the amount it will cost to finish the project and Mr. Smith will get a new letter of credit in that amount prior to the expiration date of the current letter of credit.

 

BUILDING INSPECTOR REPORT

 

Mr. Erickson said that he will have his car fixed and returned to him tomorrow.

 

Mr. Erickson explained that they met with Tom Bashford regarding the building that is going on inside the Sinclair building and told them that they need a building permit. They are remodeling the bathrooms. They already have things outside the building that is for sale. There is still a lot of merchandise outside the old building also. They were told during the last meeting that they would not have things outside for sale. Mayor Hansen said that he is okay with the stuff on the sidewalk but the minute it encroaches outside the porch then we need to stop it. Council Member Wride said that the ordinance states no outside sales. If we are going to allow it then we need to change the ordinance. We also can’t allow them to put it outside where the parking goes.

 

Mr. Erickson stated that the building where the Bears Den used to be is owned by Mr. Wendell Winegar and it was built for 30 lb snow load. Mr. Winegar has gone back to his engineer and has a new drawing that Mr. Erickson did accept for the remodel but it has to be exactly as it is on the plans.

 

Mr. Erickson said that Mr. John Nelson is planning on going on a mission in March or April which will leave him without a second person. If we post the job we probably won’t get anyone to apply for the job that has much certification. He said that we need to do something to try to get another person here to help him. The Council told Mr. Erickson to put together a proposal for a new person.

 

Mr. Erickson said that he would like to do another training like they did last year. They will concentrate on the issues that are happening around here.

 

COUNCIL MEMBER REPORTS

 

The Council said that everything has already been discussed.

 

APPROVAL OF MINUTES

 

Special Town Council meeting held on October 12, 2005

 

Council Member Gray made the motion to accept the minutes for the special Town Council meeting held on October 12, 2005 with the changes made to said minutes. Council Member Wride seconded the motion. All in favor and the motion carried.

 

PAYMENT VOUCHERS

 

Council Member Wride made the motion to pay the bills as presented. Council Member Price seconded the motion. All in favor and the motion carried.


ADJOURNMENT

 

There being no further business to discuss Council Member Price made the motion to adjourn the meeting at 9:00 pm.

 

APPROVAL: