Meeting Minutes September 2005
MINUTES OF THE
MEETING OF THE
TOWN COUNCIL OF
GARDEN CITY, UTAH
The Garden City Town Council held their regular scheduled meeting on September 8, 2005 at the Garden City Office, located at 145 W. Center (Logan Road). Mayor Hansen opened the Town Council meeting at 7:00 p.m.
Council Members Present:
Kenneth Hansen, Mayor
Mayor Hansen recognized County Commissioner Tom Weston.
YOUTH COUNCIL PRESENTATION
Mayor Hansen explained that we held elections last year for a Town Youth Council. Serving on the Youth Council is an opportunity for them to find out what it takes to run and operate the Town and it will help them when they become the leaders of the community. Mayor Hansen said that he wanted to take this opportunity to thank the Youth Council for the things they helped with this year. The Youth Council has done a great job on the projects that they have worked on throughout the year such as the community Christmas party, the Easter Egg Hunt and the library fund raiser, etc. They went to the State Legislator and was able to meet the Representatives and Senators. They went to a symposium. This year we hope to involve them in the civic process and some of the decisions that are made in the Town. They do have meetings where they operate in a procedural manner. We hope they will continue to do some things for the youth of the community and continue to help raise money for the library. We are getting ready to hold new elections for the Youth Council Mayor, 5 Council Members and a Recorder.
In our appreciation for what they have done, we have a plaque and a scholarship for each of them. We thank them for what they have done this year and wish them the best of luck in the future. Mayor Hansen presented them with the plaque and their check.
BUSINESS LICENSE DISCUSSION/APPROVAL
Bear Claw Backhoe, Terry & Karla Allen
Ms. Allen explained that they want to run a backhoe doing excavating. They do have the state tax number. They will be parking the backhoe at their rental property off the highway. They will have to have a contractor’s license. Mr. Allen is in the process of getting the state excavation license. It was suggested that the Council approve this business license subject to Mr. Allen getting the excavation license. Everyone in Town right now that is running a backhoe has their excavation license.
Council Member Gray made the motion to accept the business license for Bear Claw Backhoe with the stipulation that Mr. Allen will obtain the excavation license. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
Cari’s Salon, Cari Thompson
Ms. Thompson explained that she has an extra room in her home in the Buttercup Subdivision and she would like to do a salon in that room. Council Member Wride said that we need to check out the chemicals. Ms. Thompson also needs to get a letter of approval from the HOA and a Certificate of Occupancy from the Building Inspector because of the chemicals. She will also need to get a sales tax number. Ms. Thompson said that she will only have one customer at a time so there should be no problem with parking.
Council Member Gray made the motion to accept the business license application with the stipulation that she obtain a Certificate of Occupancy, the letter of approval from the HOA and the state tax number. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
BRIDGERLAND VILLAGE PRELIMINARY PLAT APPROVAL, PHASE G, Ted Wilson
Mr. Wilson said that this is the last phase that he will be doing in Bridgerland Village. He will not be developing below this area because it is too rocky and steep for developing. He met with the Planning & Zoning Commission and they approved the preliminary plat subject to some engineers’ questions, which he is working on. He is proposing 46 lots, all one acre or larger. The preliminary plat indicates any slope that does not meet the building code and a drainage through the area. All the lots have a building area on the lot that is not affected by the slope or drainage. He would like the approval on the subdivision, which he will do in 3 phases. We have not received any comments from the attorney yet.
Mr. Wilson will run his water line down to where it can be connected to the Garden City water system. The line will be adequate for pumping. There should not be any roads that exceed 10% grade. He will change the radius of the curve to 25%. The storm water will be run into the natural drainage and the culverts will be placed where needed and will be shown on the construction plans.
Council Member Wride said that Mr. Wilson needs to complete the second exit road. There is a road there but it is not accessible. Mr. Wilson said that road has been graveled and graded and he would like a little more time to complete the part below this plat because he will have to run the utilities in that road and it will just get torn up again. He is working with Utah Power on the lines to and through this phase. Mr. Wilson doesn’t want to commit right now on improving the lower access because it will depend on the utilities. Council Member Wride said that she is concerned with not having that access completed because we are requiring the other developers to have the two exits. It is a requirement in our ordinances. Mr. Wilson said that he is willing to work on the road and put some road base on it just not finish it like he does his finished gravel roads in Bridgerland, but he will commit to finishing the road as soon as the utilities are completed.
Council Member Leonhardt said that we need to work on the lower road so it is more passable for emergency vehicles. We won’t get any emergency vehicles on it during the winter. Mr. Wilson said that he will include the completion amount for the road in the letter of credit. He will have the engineers calculate the completion of the road with the first phase.
Council Member Wride made the motion to accept the preliminary plat for Bridgerland Village, Plat G with the following stipulations: Mr. Wilson must give us a letter of credit which must include completion of Cedar Ridge Drive so it will be accessible for vehicles; he needs to complete the requirements of the engineer with his final plat. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
BRIDGERLAND VILLAGE ROADS IN PLAT F, Ted Wilson
Mr. Wilson explained that he met with the Planning & Zoning Commission last night to discuss the road grades in Plat F. He has two areas that have grades that are at 15%. The roads are completed with all the utilities. One area is 150 feet long and the other area is 50 feet long. Mr. Wilson read the ordinance, which states, “road grades are not to be in excess of 12% unless there are special conditions.” He said that he has never come into this Council and asked for a variance. He has always built the subdivisions to meet the codes, but this was a bad error that he admits to. Because this area is extremely rocky and very difficult to correct he would like the Council to consider allowing this under the special conditions. He said bringing the grade down would require him to take out all the water mains, hydrant, etc, and he may have to do some extra blasting. To re-do this road would be extremely difficult.
He did fill out the papers to go forward with a variance but he feels the Council can approve a waiver based on the ordinance.
Mr. Randy Erickson read through the ordinance again, which states that a steeper grade must be recommended by a certified engineer. Council Member Leonhardt said that his concern with those roads is the emergency vehicles getting in there. He suggested that we bring the engineer back and have him make a recommendation. Also, the Council needs to make a field trip and go see the roads. Mr. Wilson said that he already blasted that area to get the road to where it is now. Council Member Gray said that he agrees with Council Member Leonhardt to take a field trip. The Council agreed to take a field trip and look at the roads.
This discussion is for the remaining parcels within the island annexation area. We do have enough property owners signed to meet the annexation requirements of the state to annex all the remaining parcels. Mayor Hansen explained that we are annexing all the property that is an island within the Town limits.
Council Member Leonhardt made the motion to accept the petition to move forward on this annexation. Council Member Gray seconded the motion. All in favor and the motion carried.
EMERGENCY SERVICES DISCUSSION. Garnett Sorenson
Ms. Sorenson explained that she is concerned with the ambulance, fire and the police protection in Garden City. She stated that she came to the Council over a year ago and asked for an ambulance and was told that we would see what we could do. The county had an ambulance at that time but because we don’t have any EMTs that could staff the ambulance it was sold to Smithfield. Nothing has materialized with this issue. She says that it is a necessity; we need to get an ambulance in Garden City. She feels that we had the opportunity to have the ambulance but now it is gone to Smithfield. She does know that we need someone to staff it and she would like to see one in the fire station so when we have someone to staff it, it’s there.
Ms. Sorenson said that she has talked to the clinic and the PA and the PA can’t go to the ambulance but there are two EMTs at the clinic that can go on the ambulance at any time. She doesn’t know what we need to do with the county to get an ambulance here. She said that we don’t have 5 years to get this done. We need to get an ambulance now. In this Town alone last month the ambulance was used 12 times. It is very important for this Town.
Mayor Hansen said that we share the concern with the same intensity that Ms. Sorenson has. We have talked about this so many times but we can’t find a solution. The issues are that we need EMTs to staff an ambulance and we need money and equipment. Ms. Sorenson said that she is willing to pay more taxes for ambulance service. Mayor Hansen said that we are already subsidizing ambulance in the county so if we raise the taxes then we are double taxed.
Mayor Hansen said that the biggest obstacle right now is that people are working 16 hours a day during the whole duration of the summer and we can’t leave our jobs. Mayor Hansen said that the only alternative for that is to put someone on full time, but that is not an alternative with our budget right now. Ms. Sorenson said that we need a plan and we need to know what we need to do, this is important. She thinks that we may also need a full time fire person. She said that these are things that are important and we need the services. She said that it is not just her that is concerned. She wants something to help get this thing going, it is not just a wish list.
Mayor Hansen said that property taxes generate about $47,000 annually. For the entire area the tax money that comes in is about $47,000. She said that she understands but it is important to her.
The new deputy is moving to Garden City in the middle of the month.
Council Member Leonhardt said that someone would have to go a year as a basic EMT and we would also need an intermediate to take out the ambulance. The intermediate has to be on every ambulance when they make a run. Ms. Satterthwaite said that there are some things that we can do in the interim. Mayor Hansen said that we used to have first responders and EMTs in Garden City but they find that it is so cumbersome to keep up. Council Member Leonhardt said that he has talked to Keri Pugmire and she will teach a first responder class for the Fire Department. All Park Rangers are first responders. We also need to work through the Homeland Security.
Ms. Sorenson asked if we could hire someone full time who is certified.
Commission Member Tom Weston said that we are overlooking a very important thing in this Town, the clinic. They can treat anything until the ambulance shows up. The PA is not allowed to leave the clinic because he is contracted with them.
Mayor Hansen said that we very much appreciate the law enforcement and the services that we have now.
Ordinance #05-07, Motor Vehicle Access
Council Member Wride asked if the attorney has looked at the ordinance, she recommends that the attorney review all the ordinances. Council Member Leonhardt said that he doesn’t remember stating that all ordinances need to go to the attorney.
Council Member Leonhardt made the motion to accept Ordinance #05-07, Motor Vehicle Access. Council Member Wride seconded the motion. All in favor and the motion carried.
Ordinance #05-13, Definitions
We need to add the section in #19.
Council Member Leonhardt made the motion to accept Ordinance #05-13, Definitions. Council Member Gray seconded the motion. All in favor and the motion carried.
Ordinance #05-09, Recreational Vehicle Park
This Ordinance was tabled so we can check on the fees. We need to make sure the attorney and engineering is covered by the fees.
Resolution #R05-12, Water Service outside the Town Limits
Council Member Wride said that the subdivisions need to be specific. Mayor Hansen agreed. There are subdivisions outside the town limits that should be excluded with this resolution.
Resolution #R05-12 was tabled to get the subdivision listed
Resolution #R05-13, Extension of the Bear Lake Scenic Trail
Mayor Hansen asked if we will ever see that bike path extended with UDOT assistance, or should we just do it on our own. Council Member Wride said that it will not cost any more money than originally because she has found some more funding. It has been a ton of bureaucracy to get the 1500' long bike path. Council Member Wride had a few modifications to the Resolution. Mayor Hansen read the modifications.
Council Member Leonhardt made the motion to accept Resolution #R05-13, Extension of the Bear Lake Scenic Trail with the changes suggested by Council Member Wride. Council Member Wride seconded the motion. All in favor and the motion carried.
WATER CONSERVATION MANAGEMENT PLAN UPDATE
Mayor Hansen said that we will be totally bombarded with all kinds of requirements because of our new status.
The Water Conservation Management Plan has been updated with the current information.
Council Member Leonhardt made the motion to accept the updated Water Conservation Management Plan. Council Member Wride seconded the motion. All in favor and the motion carried.
We have already had to purchase over $4,000 worth of equipment to document the chlorine going into the system.
POTENTIAL FUNDING OPPORTUNITIES, JUB Engineering, Zan Murray & Cindy Gooch
Mr. Murray said that he would like to discuss some things that we may need assistance with and some things that they can do to help. They are an engineering firm and they work with many municipalities and state entities. Ms. Gooch discussed grants that she writes and appropriations for small communities.
Council Member Gray said that the State Parks relationship with JUB has been excellent.
Community Development Block Grant
We are working on getting property for the new library.
We received an e-mail from BRAG about a Smart Site or an incubator that can be included with the new library project. The Council agreed that we will look at that when the time comes. Ms. Bobbie Coray said that she will help us with this project.
Ms. Bobbie Coray suggested that we have a thrift store to sell items and have the money donated to the new library. The Council agreed that we don’t have the place for it at this time.
It is time to turn in new applications for the CDBG. We would have to have to have a public hearing and adopt the resolution soon. The Council agreed that we should look into that for the water project and we should have the engineer work on it.
RCA Grant for Trail Signs
Council Member Gray stated that he has the signs ordered and he will order the posts. We should see a $4,000 bill for them soon.
Transient Room Grant
Council Member Wride said that she is working on this project. We were approved for this year.
New TRT Grant
Projects were discussed but there were no decision on what to apply for.
TRANSPORTATION MASTER PLAN
Council Member Wride read the part that she added to the master plan. She added a statement regarding the population and occupancy.
Council Member Leonhardt made the motion to accept the Transportation Master Plan. Council Member Gray seconded the motion. All in favor and the motion carried.
SWAN SPRING CULINARY WATER PROJECT/TREATMENT PLANT
Mayor Hansen told the audience the project cost for the treatment plant is approximately 4.3 million dollars. The total budget for operating the treatment plant and pay back is estimated to be $518,000 per year, which includes the payback of the treatment plant. There are approximately 1106 units on the system right now. The base rate for water will be approximately $40 per month.
Beautification Committee request to enforce the abatement ordinance
The Beautification Committee is asking the Council to send a courtesy letter to the property owners they have listed. The letter should be from the Mayor, the Town Council and the Beautification Committee. We need to exempt one of the pieces that is in the process of being sold and will be cleaned up when it is sold. Mayor Hansen said that he will hold off on sending that one letter.
Council Member Leonhardt made the motion to send the letters. Council Member Gray seconded the motion. All in favor and the motion carried.
Mr. Newell Sorenson said that this is something that the Town will have to take very seriously.
Planning & Zoning Commission Member
Mayor Hansen submitted Jared Seamons for the Planning & Zoning Commission Member to replace Cindy McFarlane. Mr. Seamons has offered interest in serving on the Planning & Zoning Commission. Council Member Leonhardt said that he knows Mr. Seamons and is fine with that suggestion. Council Member Wride said that she has no objections. Council Member Gray no problem.
Council Member Leonhardt made the motion to appoint Jared Seamons to the Planning & Zoning Commission. Council Member Wride seconded the motion. All in favor and the motion carried.
Mayor Hansen said that he doesn’t have another name to present for the other open position.
Board of Adjustments Member
Mayor Hansen said that he isn’t ready with a name to present for the Board of Adjustment Member.
Certified Citizen Planner
The Council agreed to send anyone that wants to go or needs to go to this seminar.
BUILDING INSPECTOR REPORT
Mr. Erickson said that we are in line with last year. We have another Trendwest building going in so that is a total of 4 new buildings.
Mr. Erickson said that he has talked to the engineer about having a fee attached to new subdivisions to pay for extra expenses such as engineering costs, etc. Mayor Hansen said that we need to also have a major discussion about impact fees. He suggests that we have the attorney come and talk to us about fees and give us an idea of what the other communities are doing. If we don’t we will be way behind. We need to generate money to do turn lanes, fire, ambulances, parks, roads, etc. It is all an impact on the community. We need to do this by ordinance. Mayor Hansen said that we need to update all the fees at once. All the impact fees, the development fees, etc.
COUNCIL MEMBER REPORTS
Council Member Gray said that they are ready for the building for the park. They just need to order it. It will be 20 x 30. He also needs to order the rubber for the park playground.
Council Member Wride said that Buttercup SID roads are out for re-bid and will probably get paved next year.
Mayor Hansen said that they are going to gravel the roads in Cherimoya this fall and let it settle during the winter and pave next spring.
Council Member Wride said that the road specifications should be on the construction plans and should be approved by the engineer. Mayor Hansen said that the Town needs to have road specifications so the developer knows how to design to the Town specifications.
Council Member Leonhardt said that he and Randy have been subpoenaed to court for property owner disputes in Azure Cove.
Council Member Leonhardt made the motion to go into Executive Session at 10:00 p.m.
The Executive Session was closed at 10:15 p.m.
APPROVAL OF MINUTES
September 8, 2005, Public Hearing, 6:45 p.m.
Council Member Leonhardt made the motion to approve the minutes of the Public Hearing held at 6:45 p.m. on September 8, 2005 as written. Council Member Wride seconded the motion. All in favor and the motion carried.
September 8, 2005, Public Hearing, 7:00 p.m.
Council Member Leonhardt made the motion to approve the minutes of the Public Hearing held at 7:00 p.m. on September 8, 2005 as written. Council Member Gray seconded the motion. All in favor and the motion carried.
September 8, 2005, Regular Town Council Meeting
Council Member Leonhardt made the motion to approve the minutes of the regular Town Council Meeting held at 7:00 p.m. on September 8, 2005. Council Member Wride had a question on page 8, the first paragraph. Council Member Wride made the motion to accept the minutes of the regular Town Council Meeting held at 7:00 p.m. on September 8, 2005 with the changes made. Council Member Leonhardt seconded the motion. All in favor and the motion carried.
Council Member Leonhardt made the motion to approve the payment vouchers as presented. Council Member Wride seconded the motion. All in favor and the motion carried.
There being no further business to be brought before the Town Council, Council Member Leonhardt made the motion to adjourn the meeting at 10:20 p.m. Council Member Gray seconded the motion. All in favor and the motion carried.
Kenneth Hansen, Mayor Town Clerk